Workforce Project Support Officer

We're seeking a proactive Project Support Officer to join our People Directorate, working within our Workforce Planning team. As part of our dynamic team, you'll assist the Head of Strategic Workforce Planning and the wider People Directorate Leadership Team in driving forward key workforce projects and initiatives. From setting up and maintaining project documentation to delivering training and liaising with stakeholders, your role will be instrumental in ensuring the success of our workforce planning and transformation efforts. You will provide vital support to our major workforce transformation programmes, including our Slough Community Diagnostic Centre (CDC) and aspects of our People Strategy. If you're organised, adaptable, and ready to make a difference in healthcare, this opportunity is for you. This post is fixed term for 12 months due to short-term project funding.Main duties of the jobAs our Project Support Officer, you'll be the backbone of our workforce planning and transformation initiatives, providing essential support to ensure their smooth operation. Your responsibilities will include:
Assisting in planning, coordinating, and delivering projects within agreed timescales. Supporting key work streams by providing project coordination and support. Developing project documentation and maintaining project-wide documents such as risk and issue management registers. Conducting intelligence gathering to support report writing and business cases. Communicating project information to diverse audiences through various channels. Building strong working relationships with stakeholders both internally and externally. Organising and facilitating project meetings, workshops, and events. Producing regular performance monitoring reports and updating stakeholders accordingly. Deliver proactive support to the team and complete individual work on projects as required.
The role will require strong planning, organisational, negotiating, and analytical skills to ensure effective coordination of projects and stakeholder engagement, alongside excellent communication abilities and a customer-focused approach.About usThere's never been a more exciting time to build your career at Frimley Health, one of the country's largest and most respected trusts. Frimley Health NHS Foundation Trust (FHFT) has an outstanding reputation and a proud record of achievement. We have an ongoing commitment to improving the health and care services for the 900,000 people we serve across Berkshire, Hampshire, Surrey and south Buckinghamshire. Our threecore values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other. We are also a member of the Healthcare People Management Association (HPMA) London Academy, giving our people professionals access to a wide range of training and development opportunities and networks. If you are looking to gain more formal qualifications, we can also offer development through a wide range of apprenticeship qualifications.Job descriptionJob responsibilities
Assist in the planning, management, coordination and delivery of projects within agreed timescales. Develop project documentation, including risk and issue management registers, and early warning/escalation systems to help mitigate the impact on project management. Ensure key project information is compiled, managed, and updated to the highest level of quality and accuracy and within a timely manner. This will include the preparation of reports, flow charts, presentations, and other project documents. Conduct intelligence gathering (qualitative and quantitative) to support report writing, bids and business cases. Communicate information regarding projects or activities to a range of audiences, including maintaining and updating information displayed on the Trust website, intranet and social media, and internal directorate communications. Support the team and wider People Directorate with aligning the workforce plan to our Trust Strategy, People Strategy, National People Plan and ICS workforce plans. Maintain circulation lists and produce agendas and minutes for project management meetings and reviews, ensuring that venues are organised, papers are collated, and all documents are distributed in good time to agreed standards.
Your week will be balanced between collaborating in person with people across our different Trust locations and the flexibility to work remotely. We are also happy to talk about different flexible working options for this role, including part-time hours. For a more detailed list of responsibilities, please refer to the attached Job Description and Person Specification.Person SpecificationQualificationsEssential
Educated to HR / business degree level, or equivalent academic standard / experience CIPD Level 3 Foundation Certificate in People Practice or equivalent experience
Desirable
Evidence of continuing professional development PRINCE2 / MSP or equivalent project management qualification
ExperienceEssential
Project administration / support experience Experience of working within HR Experience of stakeholder engagement Experience in the production of routine reports and business papers/documents
Desirable
Project management experience Experience of workforce planning processes Experience of using the Electronic Staff Record (ESR) system
Employer detailsEmployer nameFrimley Health NHS Foundation TrustAddressHeatherwood Hospital Ascot SL5 7GBAny attachments will be accessible after you click to apply. 151-SR135
#J-18808-Ljbffr