Trainee Banking Office Admin Assistant

Unfortunately our client cannot sponsor therefore, only candidates with 3+ future years eligibility to work in the UK can be considered. Our client, an International Bank, is looking for a Trainee Banking Office Admin Assistant to join their team in London. This role is 5 days per week in the office. The purpose of the role is to assist with the day-to-day premises supervision, maintenance and administration and ensure the premises are kept up in accordance with regulations and policies. Key responsibilities / accountabilities:
Operate to the highest standards of confidentiality and discretion. Manage general administrative and clerical duties including, but not limited to typing, photocopying, emailing, and filing. Centralise the general Mail & Distribution Unit and take responsibility for the distribution of mail.
Receive, sign for and distribute courier packages. Support the Executive Assistants in day-to-day tasks. Serve as a back-up in their absence. Book foreign travel. Order taxi/transport services when requested. Support Board and other Executive related meetings and preparations. Support the day-to-day management of the executive's diaries if requested. Meet and greet visitors for the Executives. Take calls for the Executives and transfer to appropriate staff members/department. Manage, create, and distribute reports, meeting minutes and meeting documents as required. Overall responsibility of office administration. Support the event planning of office events as and when required. Manage stationery inventory and oversee the ordering of kitchen consumables. Support the Premises Manager in the day-to-day duties of premises management. Assist with routine maintenance schedules and liaise with relevant third parties to arrange ad hoc maintenance schedules where necessary. Work with the Premises Manager to ensure security passes are kept up to date by liaising with relevant departments. Work with the Premises Manager to ensure the invoicing and costings spreadsheet is kept up to date. Support supervision of the weekly office deep cleaning regimes and undertake daily spot checks on cleaning agreed with contracted cleaning company. Provide support on the premises procurement process. Support the Premises Manager to ensure all confidential shredding is disposed of correctly and is logged accordingly. Assist with First Aiders and Fire Warden requirements and training.
Skills and Experience:
Strong administrative and clerical skills Experience in procurement preferable. GCSE Maths and English/Administrative or Premises Apprenticeship Degree-level educated preferable. Microsoft applications including Word, Excel, Outlook, Visio, and PowerPoint
For more information on this role please contact Judith Webb quoting ref 16736JW.
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