Trainee Banking Office Admin Assistant

Unfortunately , our client cannot sponsor and therefore applicants on student or PSW visas will not be suitable.

Our client, an International Bank, is looking for a Trainee Banking Office Admin Assistant to join their team in London. This role is 5 days per week in the office.

The purpose of the role is to assist with the day-to-day premises supervision, maintenance and administration and ensure the premises are kept up in accordance with regulations and policies.

Key responsibilities / accountabilities:

• Operate to the highest standards of confidentiality and discretion.


• Manage general administrative and clerical duties including, but not limited to typing, photocopying, emailing, and filing.


• Centralise the general Mail & Distribution Unit and take responsibility for the distribution of mail.�


• Receive, sign for and distribute courier packages.


• Support the Executive Assistants in day-to-day tasks. Serve as a back-up in their absence.


• Book foreign travel.


• Order taxi/transport services when requested.


• Support Board and other Executive related meetings and preparations.


• Support the day-to-day management of the executive's diaries if requested.


• Meet and greet visitors for the Executives.


• Take calls for the Executives and transfer to appropriate staff members/department.


• Manage, create, and distribute reports, meeting minutes and meeting documents as required.


• Overall responsibility of office administration.


• Support the event planning of office events as and when required.


• Manage stationery inventory and oversee the ordering of kitchen consumables.


• Support the Premises Manager in the day-to-day duties of premises management.


• Assist with routine maintenance schedules and liaise with relevant third parties to arrange ad hoc maintenance schedules where necessary.


• Work with the Premises Manager to ensure security passes are kept up to date by liaising with relevant departments.


• Work with the Premises Manager to ensure the invoicing and costings spreadsheet is kept up to date.


• Support supervision of the weekly office deep cleaning regimes and undertake daily spot checks on cleaning agreed with contracted cleaning company.


• Provide support on the premises procurement process.


• Support the Premises Manager to ensure all confidential shredding is disposed of correctly and is logged accordingly.


• Assist with First Aiders and Fire Warden requirements and training.

Skills and Experience:

• Strong administrative and clerical skills


• Experience in procurement preferable.


• GCSE Maths and English/Administrative or Premises Apprenticeship


• Degree-level educated preferable.


• Microsoft applications including Word, Excel, Outlook, Visio, and PowerPoint

For more information on this role please contact Judith Webb quoting ref 16736JW.