Team Personal Assistant

Our client is a Global CEO Advisory firm, working with clients from the fascinating worlds of Media, Politics, Sport & Sustainability.
What you will be doing:
Support Executive(s) directly with their clients and teams where necessary providing administrative, presentation or research support.
Attend internal meetings as required and runs logistics around client needs.
Coordinates teams to make sure everyone attends and actions meetings.
Maintains strong relationships with clients so they always know who to call when they have a question and feel looked after.
Complex diary management across multiple time zones at a senior level, anticipating calendar changes and responding accordingly, including anticipating necessary pre-brief or debrief meetings.
Planning and management of travel arrangements and itineraries for very busy diaries, with an awareness of Senior Executives priorities.
Scheduling both internal and external meetings, organising project meetings and booking meeting rooms and catering where required.
Organises logistical arrangements around meetings and events making sure they run smoothly and promptly.
Additional administrative responsibilities which may include (but are not limited to) filing, managing document libraries, keeping marketing collateral up to date, maintaining records, expenses, invoices, timesheets, contact lists and databases.
Assists with pitch preparation and associated tasks, as well as marketing and events, understanding these can require support and onsite coordination outside of normal working hours.
Assists with operational aspects of the Executive(s) role such as project set up forms, letters of engagement, credentials/pitch decks, offer letters, proposals.
This a brilliant, client facing role, being involved from pitch through to campaign stage. You will have strong administration and coordination skills and be an enthusiastic, proactive, self-motivated idea generator, never satisfied with the status quo!
Benefits include:
Competitive salary (depends on experience)
28 days holiday
Flexible Working options
Discretionary bonus
Investment in personal development & learning
Enhanced maternity and paternity leave (depending on length of service) and shared parental leave
Private medical insurance
Group Income protection
Life assurance
Cycle to work schemes
Season ticket loans
Regular social, cultural and charitable activities