Team Assistant/ Secretarial PA

Manpower has an exciting opportunity with one of its clients based in the Ashford area!

Temporary Cover - 29 hrs per week
The role will be to provide Secretarial support to the Head of the Health & Well-being Centre and their management team, as and when needed. Carry out administrative tasks in support of the management team Provide administrative support to the whole department.
Main responsibilities:

Secretarial Support:

• Provide high quality secretarial support to the Management team
• Agree support role with each manager and carry out work efficiently and effectively
• Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel

Administration:

• Administer the attendance system on behalf of the Management team. Manage all IP-related, contractual and other paperwork
• Track, report and communicate budgets to Head of CoE and their direct reports

• Departmental Support
• Provide full support to the department in relation to visitors and travel arrangements
• Place orders for goods and stationery on behalf of the whole department and manage the whole SAP process
• Provide support for all Building Management/Maintenance issues
• Assist in other administrative work where possible (e.g. panellists)

General:

• Work in a safe manner at all times and make a positive contribution to the safe working of the department

Knowledge, Experience and Skills:

• Literate and numerate
• Significant experience of secretarial and/or administrative duties
• Good IT skills
• Fluent in English
• Excellent communication and people skills
• Well-organised with good time management
• Ability to work with different nationalities and cultures

2-3 years of experience as a personal assistant, preferably in an international environment.
If this, is you, apply now!