Storage Project Coordinator

Details:Location: London Category: AdministrationBuildings and facilitiesHealth and Safety Salary: £30,848 per annum Contract type: Contract
Temporary Hours: Full time Telephone: 02078874997
About your teamThe Collection Care Division comprises three departments: Collection Management, Conservation and Library, Archive & Collections Access, supported by a central Planning & Administration Team. These departments work collaboratively to achieve the division’s strategic objectives.Tate’s Collections are at the heart of everything that the Collection Management team does, bringing excellence and innovation to their care. The department is responsible for the inventory of all works of art in the collection, the logistical, legal, practical and technical aspects of looking after, moving, recording and installing the works of art in Tate’s care and for facilitating the delivery of Tate’s programmes. Comprising of the Art Handling, Collection Registrars, Photography & Imaging and Storage teams, we work together closely and are responsible for managing Tate’s storage facilities.What you will gainMotivated, and skilled people are key to our continued success, and we want everyone at Tate to have the opportunity to develop and thrive. In this team, you will be encouraged to contribute your ideas, realise your potential, and learn new skills and knowledge.What you will do (Main Duties and Responsibilities)• Support the Storage Manager with effective liaison of storage activities and coordination of collection movements in stores and between storage sites to support Tate’s programme and long-term preservation of the collection.• To coordinate, negotiate and mediate between registrars, art handlers and conservators to facilitate storage consolidation and organise transportation and shuttles in support Tate’s programmes and ensure that our storage sites remain operational and functional.• Initiate conversations with wider teams to identify areas of storage optimisation needs; align the storage project timeframe with wider Tate’s programmes; be proactive to roll out storage project to meet storage operational needs• To liaise and supervise contractors to install storage facilities and re-organise storage areas to maximise capacity across storage sites in London and Wiltshire• Write risk assessment for all storage project activities for colleagues and contractors; ensure implementation of H&S measures at all time• Represent the storage team at Weekly Plan meeting, Forward Planning meeting; discuss and flag to line managers for any foreseeable conflicts. Attend Storage Operation and Maintenance Group meeting and other appropriate meetings as directed to update timeframe of storage project and plans of activities across storage sites• Responsible for organising, coordinating and supervising storage deep cleaning and regular housekeeping in storage areas in Tate Store and Dean Hill• Raise purchase orders and place order of equipment and materials for storage project and when required; update spreadsheet to keep good record of storage project expenditures• Assist the Storage Manger to gather storage facilities and raw data to review storage capacity and artwork footprints; monitor and report storage project progress and achievements• Lead Collection Care tours of Tate Store for staff; give site inductions to colleagues and contractors when requiredWhat you will bring to the team• Experience of working in a large and complex operating environment in a museum or cultural institution across a range of different teams and programmes• Knowledge of working with artworks, museum artefacts, archive and library collections and understand standards of collection care and management i.e. SPECTRUM guidelines• A practical understanding and some experience of the functions and requirements of collection storage within a museum or cultural institution• Strong project coordination and management skills. Highly organised with the ability to prioritise, plan, monitor and manage time effectively to complete project goals and KPIs within a strict time frame, being responsive to unforeseen tasks and shifting deadlines• Self-motivated with a strong sense of initiative and the ability to both work well independently and within a large teams• Meticulousness, with a keen attention to detail in all aspects of work. Able to provide precise and concise information and project updates to line managers and teams, alongside the ability to spot risks and potential conflicts of time and resources, ensuring that they are flagged to the Storage Manager in a timely way• Excellent interpersonal skills and a diplomatic manner; ability to collaborate as part of a team, to progress a variety of goals of projects proactively, flexibly and calmly under pressure• Experience of financial procedures to raise purchase order, accurate and good record keeping of expenditure within a given budget• Good understanding of H&S legislation in workplace and ensure implementation and compliance• Willing to work flexibility between storage locations, and work out of hours and weekend where required• Interest and commitment to the work of TateNational Museum Directors' Council, Tate Britain, Millbank, London SW1P 4RG.
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