Statementing and Individual Development Plans Administrative Officer

Statementing and Individual Development Plans Administrative Officer DetailsJob AdvertisementGwynedd Council offers an attractive employment package, for more information please click on this Information PackGwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually. The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.We encourage everyone who applies for a job with Gwynedd Council to submit job applications in Welsh or bilingually.( Applications submitted in English only or Welsh only will always be treated equally, but we ask applicants to consider carefully what the linguistic requirements of the job in question is and if it would be more appropriate to submit an application in Welsh.)Hybrid working between office and homeFor further information about this post please contact Owen Wiliams on 01286 679007 or via e-mail: ##### forms and further details available from, Support Service, Gwynedd Council, Council Offices, Caernarfon, LL55 1SHTel: 01286 679076E-Mail: ##### DATE: 10.00 AM, 03/05/2024If you are successful to be short listed for an interview you will be contacted by E-MAIL using the address provided on your application form. You need to ensure that you check your email regularly.Person SpecificationPersonal attributesEssentialA person who is able to communicate with a range of internal officers, Members, external officers, schools and parents.A person who is able to give attention to detail.A person who is able to prioritize work as necessary, show initiative and meet specific deadlines.Ability to work under pressure and as part of a team.Ability to work and mix easily with people.Ability to deal with people confidently, calmly and courteously.A flexible approach with the ability to work alone.High awareness of the importance of data protectionEnthusiasm and perseveranceDesirable-Qualifications and relevant trainingEssentialEquivalent to NVQ2 in administrationEvidence of continuing professional and personal developmentGood linguistic, presenting information and communication skillsDesirableEquivalent to NVQ3 in administrationIT qualificationData protectionRelevant experienceEssentialExperience of:working in the education fieldworking with different agencies / groups from every sectorminute-taking in meetingsestablishing administrative systemsusing information management systems such as ONEworking in a busy officeDesirableExperience of:Advising and providing guidance on matters concerning the ALN and Inclusion fieldSkills and specialist knowledgeEssentialKnowledge regarding the recent developments in the ALN and Inclusion fieldAbility to analyse information and produce reportsStrong minute-taking skillsExcellent customer care skillsExcellent oral and written communication skills when dealing with people, respecting the need for confidentialityAble to use a computer together with knowledge of Microsoft Office packages e.g. Word, Excel, PowerpointOrganizational and prioritizing skillsAbility to work independently without supervisionAbility to work to tight deadlinesUse of a car and full current driving licenseDesirable-Language requirementsListening and Speaking - HigherAble to follow a conversation or discussion through the medium of Welsh and English on a professional level and discuss general day to day topics in the field in order to present information and express opinions.Reading and Understanding - HigherAble to understand standard written Welsh and English; both formal and informal.Writing - HigherPresent written information confidently by letter, more detailed and technical report formats, and respond to written requests conveying information, ideas and opinion in Welsh and English (help is available to check the work).Job DescriptionPurpose of the post• Ensure that the people of Gwynedd are at the heart of everything we do.• Implement the administrative arrangements in relation to cases where children are being statutorily assessed or are the subject of a Special Educational Needs Statement (SEN) on behalf of Anglesey County Council and Gwynedd Council• Implement the administrative arrangements for Individual Development Plans for the pupils that would previously have been subject to a Special Educational Needs (SEA) Statement on behalf of Anglesey Council and Gwynedd Council and also individual development plans from the area AML&I forums.• Be part of an administration team which ensures that the ALN&I Services receive high quality administrative support.Responsibility for functions• LaptopMain duties• Administrate Statutory Assessments or Individual Development Plans for Anglesey and Gwynedd councils in accordance with the agreed procedure.• Collaborate with schools and each of the relevant stakeholders to adhere to the agreed procedures. This can involve contact by telephone, e-mail or letter to ensure that the procedures are followed.• Receive applications in accordance with the statement and individual development plans applications checklist.• Administrate the statutory assessment process within a specific timetable by contacting parents, officers and agencies and remind them if the advice is late.• Administrate the process of Individual Development Plans in accordance with the agreed procedure.• Ensure that ONE system is up-to-date by;• Inputting and storing contributions to statement and individual development plan reviews• Inputting and storing additional information that has been checked• Inputting the decisions of the ALN&I panels and Area Forums• Inputting provision in accordance with the decision of the forums or panels• Arrange forums and / or panels in collaboration with the ALN&I Quality Officers and the ALN&I Senior Manager by arranging suitable locations and inviting relevant stakeholders.• Attend ALN&I Panels and Area Forums and digitally record decisions.• Collaborate with the Finance Administrative Officer to ensure that the information about any changes to the provision are administrated and recorded in accordance with the procedure, and in order to ensure the accuracy of data and to reduce any possible duplication.• Administrate, through consistent and effective use of information technology, by collaborating with the data unit to overcome possible problems involved with the use of the ONE system.• Administrate joint communication arrangements with the Statements and IDP Officer, ALN&I Quality Officers, the ALN&I Finance Administration Officer and the Early Years Coordinator. This will include contacting parents, schools and relevant agencies.• Administrate the process of transport applications.• Receive and respond to day-to-day enquiries about procedures relating to statements or individual development plans; referring them to the attention of relevant officers as appropriate.• Administrate an effective process of transferring information about the pupils' needs and provision when they move in or out of Anglesey or Gwynedd. Update the ONE system.• Administrate case meetings with parents or stakeholders.• Responsibility for self-development.• Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council's Health and Safety Policy.• Operate within the Council's policies in relation to equal opportunities and equality.• Responsible for managing information in accordance with the Council's information management guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.• Commitment to reducing the Council's carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council's Carbon Footprint.• Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.• Responsibility to report any concern or suspicion that a child or vulnerable adult is being abused.Special circumstances• -
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