Site Administrator

Edge Careers are currently recruiting for a Site Administrator in the North Yorkshire area. The role is to provide clerical support to the project team, responsible for all administration and reception duties.

Start: ASAP

Monday - Friday

8am - 5pm

Key Responsibilities

Receptionist duties, including:

• Answer all calls efficiently and courteously. Take accurate messages and pass these on as quickly as possible.


• Greet all guests in a friendly, professional and courteous way, ensure signing in procedures are adhered to.


• Maintain the reception/visitors area ensuring that it is tidy at all times, moioring parking/advise if vehicles need to be moved.


• Monitor the security i.e alarms, keys and access to the building


• Deal with the incoming and outgoing post, and ensure it is distributed correctly, quickly and in accordance with QA procedures.


• Be an ambassador for the company at all times i.e Smart appearance, image and confidentiality.


• Handle deliveries and keep organised delivery notes.


• To administer the operation of a sign in process for fire safety purposes

Administration duties, including:

• Responsible for site office set up and ongoing forms: filing system, spreadsheets, sign in sheet, project-specific forms etc


• Instigate systems for smooth running of the site administration.


• Preparation and distribution of high quality documents, e.g presentations, submissions, reports, site signage, minutes, etc.


• Keep accurate and up to date records of telephone lists, holidays, sickness, HSEQs documents.


• Keep noticeboards up to date: safety/marketing/company announcements


• Keep stock of and order cleaning supplies, stationery, and copier suppliers


• Keep stock of, issue to site team, and order PPE


• Colate, prepare and follow up for information on monthly/weekly progress reports, with tight deadlines


• Processing induction forms, RAMS, permits to work and toolbox talk documentation


• Monitor expired CSCS cards, etc and report to the Site Manager


• Collating daily labour returns


• Assist with chasing subcontractors for close out of snagging items


• Assist with O&M collation and archiving


• Possible cover for document controller

Experience and Skills

• Interest in wider project and industry


• Able to communicate with all levels of stakeholders


• Helpful,�flexible and reliable


• Uses own initiative


• Time Management


• Able to work under pressure

Underpinning Training & CPD

• Proficient in all Microsoft Office Programs�(Required)


• Proficient in using the document management system Viewpoint for project�(Desirable)

If you are interested in this position, please apply with your up to date CV