Shipping & Logistics Coordinator

About us
Fabergé, the world’s most iconic artist jeweller, creates extraordinary jewellery, watches and objets d’art, as well as bespoke commissions for a discerning international clientele. Founded in 1842, Fabergé has been one of the most revered names in jewellery ever since Peter Carl Fabergé created the fifty ingenious Imperial Easter Eggs between 1885 and 1916. Fabergé was officially ‘re-launched’ on 9th September 2009 and is a wholly owned subsidiary of Gemfields Ltd, a world leading supplier of responsibly sourced coloured gemstones. Today, Fabergé celebrates ‘A Life in Colour’, taking inspiration from its storied past to create original pieces which capture the Maison’s past, present and future. Fabergé traces its legacy of excellence in creativity, design, and craftsmanship to bring about a new era of enchanting and enduring personal possessions and gifts, designed to be worn and treasured by contemporary connoisseurs. Current collections are available online at Faberge.com, in-store at Fabergé boutiques in London, Dubai and via ‘By Appointment’ services in the UK and USA, as well as over 100 points of sale globally.
Position Overview
We are currently seeking one exceptional, energetic, and organised Shipping and Logistics Executive to be part of our team. The candidate should have experience in imports & exports, with experience of managing customs requirements for international shipments. An understanding of procedures such as OPR IPR, temporary admissions, is a strong advantage.
Key Responsibilities & Accountabilities:
Ensuring the smooth and efficient running of daily activities within the department included but not limited to the below:
Packing and preparing orders (Wholesale, Retail, Web sales, E-Commerce, Production).
Building strong communication with other departments and managing expectations whilst prioritising more urgent requests.
Raising all shipping documents making sure to use correct commodity Codes, CPC codes & incoterms.
Preparing necessary additional customs documentation where required (COO /EUR1/Carnet).
Updating internal stock location & status information.
Track shipments and manage any arising customs issues or delays and dealing with them promptly.
Knowledge of special Customs relief systems such OPR & IPR and maintaining tracking systems.
Assisting with client and partner returns.
Maintaining weekly flow of stock recalls from internal locations and weekly distribution of new stock allocations.
Building a strong relationship with our freight agents & couriers, chasing quotes when needed & booking collections.
Keeping track of all imports and specifically agents requests for import instructions in order to ensure prompt delivery of parcels.
Planning ahead to ensure time-critical deliveries meet specific deadlines.
Assisting with planning of Exhibitions & Events.
Organising hand carries for special deliveries.
Helping to build improved internal systems in order to maximise client experience and reporting capabilities.
Keeping all electronic shipping files up to date and in good order.
Checking customs entries for errors and requesting amendments if required.
Keeping abreast of Customs/HMRC updates and any changes related to shipping requirements.
Assisting with checking & uploading of supplier invoices onto payment system for approval.
Qualifications, Skills and Experience:
Maximum 1 year of experience. This is a junior role. Knowledge of MS Office, Excel interpersonal and communication skills, with the ability to work with individuals and teams, both internal and external. Organised, efficient and self-motivated with a 'can-do' attitude and the ability to be flexible whilst working within a small team environment.
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