Senior Wedding & Event Planner

INTRODUCTION TO QUINTESSENTIALLY
Expect the best. Experience Better.
For the world’s most discerning individuals, brands and corporates, Quintessentially is the ultimate destination for comprehensive lifestyle management and brand experiences. It’s the pinnacle of personalisation and the epitome of exclusivity.
Combining an unwavering commitment to redefining excellence with a clientele that demands nothing short of perfection, Quintessentially elevates every aspect of its clients’ lives to unparalleled heights through meticulous attention to detail.
As the world’s leading luxury lifestyle management group, Quintessentially has not only paved the way in this space but continues to shape a new standard for luxury concierge services.
JOB SUMMARY
We are looking for an experienced Wedding & Private Events planner to join our growing agency team. The role is primarily to plan and lead the execution projects of mid-scale to large events for private and wedding clients. Project types vary but include primarily UK and destination weddings, birthday parties, anniversaries, celebration weekends and intimate gatherings.
KEY DUTIES
End-to-end planning (from point of enquiry) of private events and weddings in the UK
Exceptional ideation and delivery across all events
Develop pitch presentations and event ideas for new enquiries, including event design & moodboards
To work closely with clients to understand their unique vision, cultural beliefs, and event preferences
Develop, manage and report on client budgets (£10k to £1m+)
Manage all project finances including detailed budgets, client/supplier invoices and payment schedules
Prepare thought-through event documents & client updates including detailed briefings, timelines, production
schedules, and risk assessments.
Research & keep up-to-date with event suppliers across all categories, building trusted relationships with all preferred suppliers
Manage event teams during project planning and onsite
Represent Quintessentially at weddings/events industry events and help grow a profile for Quintessentially in the weddings market
From time to time, this role may also be required to manage QE corporate events
HOURS OF WORK
0900 to 1730 Monday to Friday.
REQUIREMENTS
• Demonstrable experience within creative wedding and private events management
• Experience working within the UVL (Unique venues of London) portfolio
• A holistic understanding of the wedding and private party sector, trends, and key industry developments
• Commercial acumen to evaluate enquires and prepare responses
• Knowledge of delivering events internationally
• A cultivated list of industry contacts to elevate the brands current repertoire of suppliers.
• Experience managing a team of both internal employees and freelance staff.
• Creative mindset
• Well organised and a strong multi-tasker
• Strong attention to detail
• Personable and able to interact with discerning global client
BENEFITS
Hybrid working (role dependant)
Competitive annual leave allowance with a further increase due to long service
Birthday Allowance – take your birthday off on us!
Pension Scheme
Angel Days: Additional paid leave to do charity work
Long Service Awards
Life Assurance
Digital nomad
Employee Assistance Program
Study Leave
Puppy friendly offices
Qmunity committee – Social events in the office
Free food & drink in the office
Season Ticket Loans
Cycle to work scheme
Discounts with a variety of retail and hospitality companies
Quintessentially is an equal opportunities employer. We value and respect all differences (seen and unseen) in all people and aspire to deliver inclusive working experiences. Applications are encouraged from individuals regardless of age, disability, sex, gender, sexual orientation, pregnancy and maternity, race, religion or belief, and marriage and civil partnerships.
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