Senior Receptionist / Office Manager / Admin - Boutique Finance

Senior Corporate Receptionist & Office Manager / Administrator for boutique finance organisation.
Boutique finance organisation based in the West End currently has a new opportunity for a Corporate Senior Receptionist & Office Manager/administrator to come on board and oversee the smooth running of the office, provide a 5 star service on reception ensuring a welcoming environment and that all needs are catered for in a professional manner
2 – 3 days per month working from home.
Working alongside one other receptionist and being part of the admin team
Excellent benefits package
Lovely working environment.
Duties and responsibilities:
You will be responsible for ensuring the reception area is immaculate at all times.
Welcoming guests and ensuring their needs are catered for.
Ensuring that meeting rooms are set up for meetings as well as being kept neat and tidy at all times.
Answering telephone calls transferring or taking messages.
Providing refreshments and lunches for meetings.
Managing couriers and deliveries.
Ordering stationery and maintaining stocks.
Ordering drinks supplies and ensuring that the kitchens are well stocked.
You will also provide admin support to various teams such as printing and binding documents.
Office management duties – ensuring that the office is running smoothly at all times.
Overseeing and maintaining contracts with suppliers and maintaining relationships.
Ensuring that any office repairs are carried out.
Liaising with facility providers – cleaners and security.
Health and Safety Officer and First Aider.
Overflow of PA duties and helping to cover for holidays. Printing, binding, photocopying documents.
Processing expenses and liaising with Finance Dept.
General administrative duties and ad-hoc projects.
Helping organise events and parties. Being a real “to go” person for the office.
The ideal candidate:
Extremely well organised and immaculate.
Excellent telephone manner and communication skills.
Able to build up strong relationships internally and externally.
Able to work well under pressure and to juggle and multi-task.
Real problem solver being able to go above and beyond.
Takes pride in their work and have a real enthusiasm with a positive and professional outlook.
Able to muck in and work in a small team.
Good MS Office skills and able to pick up things quickly.
At least 4 years previous corporate experience within a professional environment - investment organisation would be a real advantage.
Red Anchor is an equal opportunities agency.
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