Senior Management Administrator

Senior Management Administrator

Hourly Rate from £13.97 to £15.44 per hour

Full Time Permanent Role

Based in Brough with alternate site visits (all local)

To provide an administrative support function the Senior Management Team

MAIN DUTIES AND RESPONSIBILITIES

Communications

• Managing the Chief Executive Officer's and the Head of HR & Finance's incoming post in their absence
• Forwarding e-mails from the Chief Executive Officer's and the Head of HR & Finance's Outlook Inboxes (as agreed) in their absence
• Managing the Chief Executive Officer's and the Head of HR & Finance's calendars in their absence and arranging meetings with colleagues and/or external organisations on their behalf.
• Taking telephone messages in the Chief Executive Officer's and the Head of HR & Finance's absence.
• Occasional communication with external bodies on behalf of the Chief Executive Officer and the Head of HR & Finance eg bank, ICB, NHS England, accountant etc

General Office support

• Assistance with general document production
• Photocopying documents for circulating to Partners or staff
• Occasional secretarial support
• Assist the Head of Allied Clinical Services with ad-hoc administration support

Meetings

• Attending meetings with the Chief Executive Officer or the Head of HR & Finance, taking minutes and providing assistance as required.
• Organising working lunches for meetings

Administration

• Organise Partner PDPs, send out all relevant paperwork, a notification to all staff regarding feedback and book a room.
• Organise salaried GP PDPs, send out all relevant paperwork, a notification to all staff regarding feedback and book a room
• Organise PDPs for other staff as requested, send out relevant paperwork, a notification to all staff regarding feedback (if appropriate) and book a room.

Data Analysis & Reporting

• Create and maintain Microsoft Excel calculation and analysis tools to support business administration and management making use of Microsoft Excel advanced formulas, data validation tools and other advanced features.
• Support the Head of HR & Finance and Chief Executive Officer with complex data analysis and reporting using a range of software to include Microsoft Excel, Microsoft Access and enhanced reporting features within the HR system.
• Complete monthly returns to the ICB detailing the practice's enhanced access provision and utilisation, highlighting any issues to the Head of HR & Finance.
• Provide quarterly reports to the Senior Management Team on the provision, utilisation and cover provided by staff within the EA service.
• Oversee the creation and updating of practice and pharmacy policies, ensuring those responsible for updating each policy complete this in a reasonable timeframe.
• Maintain a central list of all policies.
• Provide assistance to the Complaints Officer and Senior Management Team with the administration of complaints, typing letters and completing general administration as required.
• Provide general IT support to staff, directing staff to the Operations Manager and Head of Systems & Estates if necessary.

If you are interested and meet the above criteria, please send your CV to ##### or call the Commercial team on 01482 382 301 if you have any queries.

Please note: Prestige Recruitment is an equal opportunity employer with 30 years of service within the recruitment & staffing sector.