Senior Contracts Officer

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Job overview
Job Summary• The post holder will support the Heads of the Directorate to deliver effective contractual management within the designated areas of the ICB. The role is an integral part of the Finance Directorate, providing reliable and effective management of contractual programmes and processes which deliver in line with required timescales. • Provide contract support and build and maintain collaborative relationships across ICB teams and wider ICS including all external stakeholders.• Work with the Heads of the Directorate to ensure there is optimisation of contractual management across the ICB. • Be able to identify and report risk and issues as they arise • Work with other teams across the Directorate to ensure consistency of planning and reporting to ensure information is properly managed and best practice is shared across the team, Directorate and the wider NHS organisation• Work with other teams to lead a coordinated approach to training & development and recruitment activity across the Directorate. • The above is only an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their line manager. • The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the ICB.
Main duties of the job
Operate effectively in a flexible and demanding environment and proactively engage with ICB, working with wider teams and stakeholders on all financial matters.
Participate in relevant internal and external working groups/projects, services and initiatives to provide, information and analytical advice and expertise
Develop and implement data collection systems that will provide accurate and timely data
To provide financial advice, interpret financial information and budgets, and maintain professional working relationships with all internal and external stakeholders
To liaise with other Managers and staff to share best practice.
To liaise with other managers to share best practice.3. Accountable Areas3.1 Operational requirements
Project Manage and collaboratively work with teams across the ICS for the annual contracting cycle.
Provide technical support drafting NHS Standard contracts, variations, contract monitoring, data reporting review and identifying/monitoring risks.
Provide advice and guidance related to healthcare contracts to ICB teams.
Contribute to the development of procedures and processes within the contracting team function.
Support the delivery of ad hoc analysis enabling an effective response to colleagues' queries; Freedom of Information requests; regulator reviews and various other external and internal requirements.
Provide coordination of and participate in relevant internal and external working groups and provide project advice, expertise and support where requested
Provide relevant and timely specialist advice and guidance on own portfolio of projects/function
Management of a risk and issues tracking mechanism and its proactive resolution and escalation processes.
3.2 Financial and physical resources
Support the day to day delivery of contract management
Prepare management reports on the performance, activity and variances to plans and forecasts, highlighting and investigating key variances
Produce accurate, timely and user-friendly contractual information
Assist with queries with staff and suppliers, which are often complex and sensitive issues
Assist in the planning process for contracts working with teams across the ICB
Ensure contractual plans are accurate and aligned to organisational plans.
Ensure compliance with the financial control and governance framework, including change initiatives
Ensure effective financial/ business controls, processes and systems exist to assure the integrity of financial records
Working for our organisation
North East London is steeped in history and culture, and home to over two million people (and rising). It's the most diverse area of the UK; and because of that, one of the most exciting and vibrant places to work.
NHS North East London works with our health, social care, voluntary and community partners and residents) to plan and buy health services to meet our population's needs, making sure all parts of the local health and care system work effectively together. We work as part of the North East London Integrated Care System northeastlondonhcp.nhs.uk
We make sure residents and visitors have the best physical and mental health and have good access to high-quality health and care services. We have a vision to "work with and for all the people of North East London to create meaningful improvements in health, wellbeing and equity."
We serve eight local authority areas: Barking and Dagenham; City of London; Hackney; Havering; Newham; Redbridge; Tower Hamlets; and Waltham Forest.
Detailed job description and main responsibilities
Please see attached JD and PS for detailed job description and main responsibilities.
Person specification
Experience
Essential criteria
Detailed knowledge of specialist areas, acquired through post graduate diploma or equivalent experience or training plus further specialist knowledge or experience to master's level equivalent.
Significant of experience of working autonomously at a similar level in specialist area - showing both theoretical and practical experience.
Experience of business case development and appraisal
Knowledge
Essential criteria
Detailed understanding of the financial and contracting processes and funding flows within the ICB and ICS
Clear understanding of the contracting processes and funding flows within the ICB and ICS
Has significant knowledge of contracting operations best practice.
We reserve the right to close any vacancies when we have received sufficient applications to shortlist.
Applicants who can clearly demonstrate how they meet our role profile requirements will be shortlisted for interview. To enquire about your application or inform us of any changes in your circumstances please ensure you quote your application reference number.
Please ensure you check your email account regularly as this is how we will communicate with you. Invitations for interview are sent by email only, so it is important that you monitor your emails once you have submitted an application online. If you have not heard from us within a month of the closing date you should presume that you have not been shortlisted.
We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As part of our safe recruitment practice pre-employment checks will be undertaken before any appointment is confirmed. As part of the selection process, you may be required to undergo a Criminal Records Bureau check, all cases of criminal record history are dealt with on a case-by-case basis.
Applications are welcome from job seekers who require Skilled Worker sponsorship and will be considered alongside all other applications. However, non-EEA candidates may not be appointed to this post if a suitably qualified, experienced and skilled EU/EEA candidate is available to take up the post or if we are unable to satisfy the Resident Labour Market Test.
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