Scientific Events and Committees Team Officer

Scientific Events and Committees Team Officer
Salary: £28,498 per annum
Grade: MRC - Band C
Hours: Full time
Contract Type: Fixed Term
ending 31st March 2025
Location: Polaris House, Swindon, Wiltshire.
Closing date: 02nd June 2024
This is to support Scientific events, however a scientific background is not required.
Responsibilities
Event organisation:
Coordinate closely with the Event Lead to proactively drive the planning of the meeting
For face-to-face meetings, source suitable internal and external venues following Head Office processes, ensuring value for money for virtual meetings, arrange IT logistics (Zoom) and provide on the day technical support
Attending events/workshops/committees to offer on-site logistical support
Reviewing and authorising expense forms from meeting attendees in line with UKRI policy
Board and Panel Member recruitment:
Creating recruitment timeline and working closely with Heads of Theme to ensure leavers and vacancies are accurate for year ahead with board and panel recruitment.
Staff Management (Team Administrator):
Provide guidance and support including induction, day-to-day supervision, training and career development
Set objectives, regularly monitor their delivery and complete mid-year and annual reviews
Ensure they understand their role and can provide good professional cover when team members are out of office
You will need to be flexible in your approach to work and hours with the ability to start early and/or finish late when required for meetings. Some overnight stays will also be required. You will be willing to travel (mainly to London, but also across the UK)
Person specification
English and Maths GCSE at grade C or above (or equivalent qualification or experience)
Experience of arranging meetings (on a small and larger scale)
Experience of preparing agendas, timelines, policy or process documents
Excellent attention to detail
Ability to present information in a clear and succinct way
Fully competent on the full suite of Microsoft applications, particularly Excel
Ability to work on multiple work areas
Can successfully work independently and as part of a larger team
Management of a work area or project
Ability to deliver to tight timescales including ability to prioritise/re-prioritise to deliver on time
Excellent communication skills
written and oral
Ability to organise and prioritise own workload and the workload of others
Ability to deal with people at all levels (adapting style as necessary) forging good and collaborative working relationships internally and externally
Ability to stay calm under pressure and utilise problem solving skills
Good organisation and prioritisation skills
Self-starter and motivator
Benefits
We recognise and value our employees as individuals and aim to provide a favourable pay and rewards package! We are committed to supporting employees' development and promote a culture of continuous learning!
An outstanding defined benefit pension scheme
30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent)
Employee discounts and offers on retail and leisure activities
Employee assistance programme, providing confidential help and advice
Flexible working options
Plus many more benefits and wellbeing initiatives that enable our employees to have a great work life balance!
UKRI is an Equal Opportunity & Disability Confident Employer.
How to apply:
For full details on the role, please visit our careers site. Please submit an application including your CV and a Cover Letter that clearly showcases how your skills and experience align to the requirements of the role.
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