Relief Matron

Eastbourne College is seeking a Relief Matron to cover for the boarding house Matrons on their day off and to support the health and well-being of pupils as part of the pastoral team and in liaison with all College staff, pupils, and parents.

Applicants must have a genuine wish to look after pupils and assist in the domestic running of a boarding house. First aid experience would be an advantage but is not essential.

1. Job Title: Relief Matron (Evenings) – Non-Residential

2. Responsible to: Housemaster / Housemistress (hsm)

3. Job Summary: To cover for the boarding house Matrons on their day off and to support the health and well-being of pupils as part of the pastoral team and liaison with all College staff, pupils, parents and guardians.

1. Duties and Responsibilities:

(A) Medical

Efficient operation of the house surgery
Referrals of pupils to the College Doctor or other medical specialists
Organisation, filing and retrieval of medical records
Ordering, proper dispensing and recording of medicines and drugs
Arrange appointments (dentist, optician etc) as required
Accompany pupils to / from hospital / appointments when required
Monitoring dietary problems and other health issues
Caring for sick pupils in house
Liaising with hsm, senior sister, nursing team and parents on medical matters
Submit records of accidents / incidents to the Facilities Bursar on a regular basis
(B) Emotional Well-Being of Pupils

Contributing to an atmosphere of warmth and openness in the house
Being available for ‘tea and sympathy’ at key times
Maintaining a library of information on health and emotional issues. Promote healthy living and raising the understanding of health initiatives and awareness days e.g. mental health week, five-a-day
Taking an interest in the pupils’ lives and extra curricular activities
Encourage good manners, politeness and respect amongst the pupils and ensure they take a pride in their appearance.
(C) Laundry, Dry Cleaning and Mending

Organising dry cleaning and regular changes of sheets
Liaising with external laundry services through the Cleaning Supervisor Houses
Organise mending of pupils’ clothes as necessary.
(D) Cleaning, Hygiene, Maintenance and Safety

Checking pupils’ rooms for tidiness and breaches of discipline
Checking pupils’ rooms for illegal equipment and possessions, if and when directed by the Hsm
Instilling high standards of pupil health and hygiene and social behaviour
Supporting the Charity Health & Safety Policy and be conversant with First Aid procedures
Be conversant with fire prevention, detection and evacuation measures
Reporting of maintenance matters using their helpdesk email
Ensuring a high standard of cleanliness and hygiene in the house
Ensuring that immediate outside areas of the house are kept litter free
Liaison with the Cleaning Supervisor Houses and domestic team
Ensuring house is ready for tours and open days, and being available to speak with prospective parents on these occasions
(E) Supporting the Housemaster / Housemistress

Attending tutors’ meetings as required
Assisting at house functions
Being available at the start of term to meet pupils and parents
Covering for hsm and Tutor when they are away including attending roll calls and cover when hsm / tutor are not available.
National Minimum Standards (NMS) checked and followed.
(F) Administrative Duties

Submit information regarding attendance registers, weekend leave and absence logs on the appropriate system
Be responsible for control of petty cash issued as and when necessary
Assist hsm / tutor with issue and control of house bank monies
Issue Town Leave in accordance with House rules
Carry out Domestic Staff appraisals as and when necessary.
(G) Other Duties:

The post holder’s responsibility for promoting and safeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/he comes into contact will be to adhere to and ensure compliance with the School’s Safeguarding and Child Protection Policy Statement at all times
If in the course of carrying out the duties of the post the post holder becomes aware of any actual or potential risks to the safety or welfare of children in the School s/he must report any concerns to the School’s Designated Safeguarding Lead or, if he/she is the School’s DSL, to the Headmaster and relevant agencies
Perform other such duties within the scope of this position, as may be determined by the hsm from time to time.
2. Key skills and qualities:

Caring manner with very good communication skills
Genuine wish to look after pupils and assist in the domestic running of a boarding house
Supportive and kind, but able to be assertive with pupils if a situation demanded
Reasonable IT skills
Able to work as a member of a close knit house team managed by a HSM
Quick to pick up domestic systems and routines
Taking pupils to hospital appointments
3. Terms and conditions:

Salary: £16.80 per hour

Hours of Work: 2pm to 9.30pm Monday to Friday, term time only, including a 30-minute unpaid break, during term time only.

Pension: After three months’ service you may be automatically enrolled into the Eastbourne College WorkSave Pension Scheme (details are available from the HR Department), depending on your level of earnings, however you may also choose to opt in to the pension scheme. The College will contribute 5% of your gross salary and you will be expected to contribute 3%. You may choose to opt out of the pension scheme.

Holiday: You will be entitled to 28 days pro rata to taken during College holidays. Payment for this is included in your salary.

Other benefits include:

Life Assurance
Meals during normal working hours
Annual pay review
Free tickets to College productions
4. Application process:

To apply, please visit https://(url removed)/contact/eastbourne-college-vacancies/ and click the ‘Apply Now’ button to complete the mandatory application form. An up-to-date CV and covering letter may be uploaded with this online application form.

The closing date for applications is Monday 03 June 2024.

5. Safeguarding Statement

Eastbourne College (Incorporated) is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The appointment is subject to appropriate child protection screening, including checks with past employers and the DBS.

Post holders will be engaging in regulated activity.

All posts are exempt from the Rehabilitation of Offenders Act 1974 and the Charity is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are “spent” unless they are “protected” under the DBS filtering rules) in order to assess their suitability to work with children.

Eastbourne College (Incorporated) welcomes applications from all sectors of the community as we aspire to attract staff that match the social and cultural diversity of our pupil intake. We consider the most important factor to be the right skills, abilities and attitude for the job which will ultimately improve the well-being and education of the pupils.

Eastbourne College (Incorporated) is a non-smoking establishment