Receptionist / School Reception Desk Administrator

Receptionist / Administrator with excellent verbal and written communication skills and good knowledge of the full suite of Microsoft Office is required to join a well-established Academy Trust based in Hedge End, Southampton, Hampshire.
SALARY: £22,737 per annum FTE / Actual Annual Salary £19,105 per annum (based on full time hours)
LOCATION: Hedge End, Southampton, Hampshire
JOB TYPE: Full-Time, Permanent (Part-Time hours may also be considered)
WORKING HOURS: 36.25 Hours per Week, Monday to Friday 7.45am to 3.30pm, flexible start and finish times could be considered, Term Time only (39 weeks)
JOB OVERVIEW
We have a fantastic new job opportunity for an enthusiastic and efficient Receptionist / Administratorwith excellent verbal and written communication skills and good knowledge of the full suite of Microsoft Office.
Working as the Receptionist / Administrator you will man the busy reception desk alongside undertaking other administrative duties.
As the Receptionist / Administrator you will be the first point of contact – the friendly face of the school, meeting and greeting, responding to emails and telephone calls.
Working with the public, parents, staff and students requires someone who has tact and diplomacy.
You will need to work both independently and as part of a team with a flexible approach to your work, as no two days are the same.
DUTIES
Your duties as a Receptionist / Administratorwill include:
Provide a switchboard/reception service daily
Maintain an electronic staff and visitor sign in/out record ensuring that any DBS requirements and Fire Evacuation procedures are followed
Ensure that the reception area is kept smart, tidy and welcoming at all times
Update and maintain electronic GoogleDoc booking forms for meeting rooms
Update and maintain telephone list
Assist in locating pupils and teachers
Deal with enquiries from visitors, staff and students quickly and efficiently
Liaise and direct students, who support with reception duties, effectively
Use SIMS to print timetables, class lists, reports etc. (training on SIMS will be provided)
Assist in the development of computer-based administrative systems
Provide back-up support for administrative staff absence
CANDIDATE REQUIREMENTS
Ability to work independently and creatively
Ability to build relationships with other professionals
Prioritising tasks with specific timescales
Ability to be creative with ideas and resources
Ability to use ICT effectively to support ideas
Excellent knowledge of, and operational competence in, the Microsoft Office packages (Word, Excel, PowerPoint) and the internet
Previous knowledge of or willingness to be trained in additional IT software (e.g. SIMS, Inventory)
Organisational skills and time management skills with the ability to prioritise workload
High level of communication skills - verbally and written
Team player with enthusiasm, perseverance, flexibility and adaptability
Willingness to problem solve
Curiosity and willingness to learn and improve
Ability to work under pressure
High level of accuracy and attention to detail
Experience of carrying out a wide range of administrative functions is desirable
BENEFITS
Benefits of working for the trust include:
Friendly and sociable colleagues
Staff membership rates to the modern Leisure Centre
Free on-site car park
Good transport links
Enrolment in one of the UK’s Largest public sector pension schemes
A tax efficient Cycle-to-Work scheme through salary sacrifice
The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The school will ensure that all their recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service / DBS checks along with other relevant employment checks.
We reserve the right to close any of our vacancies early.
APPLY TODAY…
By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.
JOB REF: AWDO-P12189
Full-Time or Part-Time, Term Time, Permanent, Reception and Administration Jobs, Careers and Vacancies. Find a new job and work in Hedge End, Southampton, Hampshire. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online.
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