Receptionist / Office Administrator

We are a privately owned, highly successful and fast-growing international Life Science & Technology Recruitment Company based in Harrogate. Trading profitably for 17 years we have moved our offices to Hornbeam Business Park in Harrogate to larger, brighter and better premises to continue our own expansion plans. We recruit for specialist Scientific, Engineering, Technical & Commercial positions for our Scientific, Engineering and Manufacturing clients across the UK, Europe & North America. We are immediately looking for a full-time, permanent Receptionist/Office Administrator to undertake a pivotal role in the successful management of the office. As the Receptionist/Office Administrator reporting into the Operations Director/Co-Owner you will be responsible for: –General Office Management to include: –Stationery ordering, scanning, printing and filing of paperwork.Day to day facilities management of the officeManaging switchboard, general telephony duties and taking messages for consultantsWelcoming guests and visitors to our officeRaising of Contracts of Employment for new employees, organising inductions and scheduling training of new employees with external partners/suppliers as appropriateSetting up new employees on our IT/Telephony systems, HR, Health & Safety files, and communicating processes to employees to ensure compliancy.Advertising Job Adverts and Press Releases on Company Websites, LinkedIn, Twitter, Facebook etc & monitoring response successProviding first line support for IT/Database/Telephony systems and raising tickets with external partners for systems support/trouble shooting where requiredRobust management of invoicing, payments and ensuring the businesses remain in positive cashflow through a structured approach to invoicing and credit control.Training new recruits in the use of the Company’s telephony and CRM systemsKeeping the company’s recruitment database/CRM system up to dateConsultant Administration Support may include: –CV formatting and submissions to Clients for vacancies registered.Booking in candidate & client interviews & effective diary managementOpening/closing Vacancy Files as they are registered as new job/filled.Candidate Compliance; ensuring RTW documents and references from candidates & logging these on the Company Database.Taking up Candidate references & forwarding to clients along with RTW documents as appropriate.The person we are looking for is: –A calm, positive and highly organised individual who can work in a fast paced, busy, dynamic and fun sales environment.No two days are the same in a people led business so a flexible attitude with excellent organisational skills and ability to prioritise is a must.A seasoned Office Manager/Administrator/PA with a minimum 3-5 year’s Office Management/PA/Senior Administrator experience in a Recruitment CompanyOR you could be an experienced Recruiter or Head-hunter or Resourcer with 3-5 years of general recruitment experience that no longer wants to work in a sales/target driven recruitment role but loves working in recruitment and wants to do the administrative/support function for a recruitment team instead.Someone with first rate communication skills, in person, via phone, email – excellent command of the English languageDaily LinkedIn and CRM/database super user is essential.Strong attention to detail & accuracy of data/administrationAbility to work autonomously with the freedom & trust to get things done!Be a creative problem solver with a positive outlook to all tasks set.Flexible and willing to take on different things in a fast paced, dynamic sales environment – things can change daily according to client needs.You will have excellent ICT skills to include MS Office, Teams, ZOOM, PowerPoint, Excel and have managed worked with CRMs such as Salesforce, Bond, Adapt, Goldmine or equivalent database system.We are a team of office based collaborative workers, so this is a fully office-based position, Monday to Friday. No weekend/outside of office hours work required.Immediate interview and start date available. Please apply now to #####
with your CV or call Emma on 0113 243 3499 today!
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