Quality and Governance Administrator

Senior Administrator Assistant:
To provide assistance to the Assistant Company Secretary and the Company Secretarial team as a whole in the delivery of high quality, professional company secretarial and corporate governance services to the business and to ensure a smooth operation of the Group and client’s board and committee meetings. Be a team player and work closely with the Company Secretarial Assistant/Administrator, providing cover in their absence.
Key Tasks:
with the Company Secretarial team to schedule meetings, manage the CoSec calendar, and issue reminders for meeting papers to be submitted to the team.
meeting rooms, order refreshments, organise attendance arrangements, and acting as the point of contact for related director/ member/ attendee queries (including IT access).
with the initial preparation of template agendas and other template documents involved in Board & Committee meeting support and maintain meeting attendance records.
with requesting and following up meeting papers and creating meeting packs.
contracts and signed minutes in accordance with Asta’s procedures.
with updating the library of appropriate policies and procedures to achieve compliance with relevant regulatory and legal requirements and monitor adherence to the procedures.
administrative support to the team, as may be required from time to time.
cover for any team member in their absence if requested (which may include attending and minuting meetings) and provide assistance to other members of the team during busy periods
enquiries and requests for support on any company secretarial or governance matters addressed to the CoSec team, forwarding these to CoSec Team members or responding where appropriate.
documents for filing at Companies House using Diligent Blueprint.
any project work as requested by the Assistant Company Secretary.
the Assistant Company Secretary in maintaining good corporate governance for the Group including maintaining meeting attendance records, and reviewing/updating terms of reference and policies and procedures for Group companies as requested.
Key Skills:
~ interpersonal skills - friendly and approachable with the ability to deal with colleagues and clients at all levels in a professional and diplomatic manner
~ commitment to development of professional Company Secretarial career
~- able to display initiative and work with a degree of autonomy
~ organisational and writing skills and attention to detail
~ and discretion
~ and team player
~– the confidence to question where appropriate in order to reach the core issue