Purchase Ledger Clerk

PURCHASE LEDGER CLERK

Part time temporary Purchase Ledger.

The Purchase Ledger Clerk is responsible for placing all school purchase orders and administering the purchase ledger, for prestigious private school. 28 hours per week over 4 days, flexibility around hours.

Responsibilities

Authorise and enter school purchase orders to IQ Computer System
Check purchase request from budget holders are within departmental budget limit
Place purchase orders with suppliers online or by telephone
Issue goods received to departments, checking advice notes
Complete the Credit Card Book, where required, for reconciliation by Purchase Ledger
Register and issue nominal code for incoming invoices. Enter invoices onto IQ
Issue invoices to budget holders for authorisation and confirmation of correct budget and nominal code
Match returned and authorised invoices to purchase orders and update IQ
Prepare month end reports
Reconcile supplier statements
Raise supplier payments with remittance advices twice monthly, by BACS
Highlight anomalies as they arise and query with suppliers in a professional manner
Place transport bookings with external agencies on behalf of staff and ensure all invoices are allocated to the correct budget codes
Assist in the general running of the Bursary by answering phone calls, dealing with queries etc
Any other reasonable task as delegated by the Bursar or School Accountant. No job description can fully cover all aspects of a role and consequently responsibilities are likely to evolve and change over timeEssential

Ability to prioritise and work without direct supervision
Ability to work accurately under pressure
Good IT skills
High levels of discretion and confidentiality
Good communication skills
Financial experience
Experience of working in a busy office environment, dealing with people on all levels28 hours per week over 4 days

09.00 - 16.30