Property Assistant

My client is a third sector organisation who support charities on a national level, they own a vast amount of land and property in the UK and they need a property assistant to join their team.  This property assistant reports into the director and the role is to support the director and handle the majority of the incoming enquires whilst also working proactively to source quotations for works and liaise with tenants and also field the land enquires or refer the enquirer to the local council.  It is essential that the person who takes this role has a background and understanding in paperwork around conveyancing, deeds, land registry documents, scheduling works and maintenance and can communicate verbally to build a rapport on all levels.  This role requires travelling (possibly 2 – 3 times per month) to other offices or to the land/property which is requiring works/sale.

Tasks

Research into the organisations land interests and access historic records

Liaise with Land Registry and a variety of third parties including clients, external partners, contractors & suppliers to ensure compliance and standards are met

Schedule and manage property repairs and maintenance

liaise with contractors and suppliers, raise purchase orders

Arrange all routine service calls and reactive repairs

Manage annual contractor approvals, verifying qualifications and insurance

Visit sites to assess activity and works, documenting and highlighting all non-compliance

Own a broad range of administrative duties which support the estates management function

Update the finance team to ensure financial records relating to property are accurately maintained and that invoices are issued and paid