Project Coordinator

The Projects Coordinator plays a crucial role in assisting the Furniture Specialist team in various projects. They are responsible for managing the entire project lifecycle, from pre-tender activities to final cost approval and sign-off. Their attention to detail and coordination skills contribute to the successful execution of projects. The role will be based out of Rotherham.Key Responsibilities:Reviewing ITT documentation and discussing it with Furniture Specialist and Tender Writer to ensure clear understanding of responsibilities and deadlines.Organizing design drawings when necessary.Pricing tender documents.Ensuring products submitted in tenders or major projects comply with relevant BS EN certifications and accreditations.Creating data sheets for products, including dimensions, detailed descriptions, and accreditations.Developing a Program of Works Timeline for Fitout and Furniture using Microsoft Project, incorporating construction plans, scope of works, detailed project plans, and a risk register.Collaborating closely with Furniture Specialist and Tender Writer to ensure attention to detail and accurate responses to quoted items.Participating in design discussions with clients and furniture specialists.Marking up drawings for amendment by external CAD designers or furniture specialists.Occasionally reviewing drawings to assess fit or share ideas with CAD designers.Sourcing products for design plans.Pricing products based on design plans, even without a full brief from furniture specialists.Preparing quotes using Excel or Horizon software, including product images.Organizing mood boards for colour sign-off when necessary.Engaging in discussions with customers and furniture specialists regarding colour finishes.Verifying quantities and ensuring comprehensive sign-off on plans before ordering.Raising all orders with furniture suppliers.Verifying the accuracy of order acknowledgments and delivery dates.Addressing any queries directly with the client, resolving them without involving the furniture specialist unless necessary.Coordinating deliveries directly to the site and warehouse.Organizing delivery dates and times in line with the project installation schedule.Coordinating pre-installation checklists and risk assessments and method statements (RAMS) with the Installation Manager or Project Manager.Ensuring installation teams possess the necessary qualifications and resources, coordinating with the Installation Manager and Project Manager.Revising the Program of Works, including any changes to the construction plan.Supporting the Project Manager to ensure smooth site operations and proper resource allocation.Managing sites remotely when the Project Manager is unavailable, overseeing fitters and contractors.Ensuring timely delivery of promised items and coordinating with suppliers to address any delays or issues.Handling on-site issues such as damaged items, coordinating replacements with suppliers and keeping the customer informed of delivery times.Ensuring all snagging on projects is completed to a high standard.Creating a snag list, documenting reported items, dates, and projected resolution dates, and communicating this information to the client.Acting as a liaison with suppliers to resolve issues like manufacturing delays, incorrect products, or damages.Communicating promptly with clients and keeping the Installation Manager or Project Manager informed of the situation.Producing Operation and Maintenance Manuals as required by the contract.Preparing applications for payments/invoices throughout the project, obtaining necessary sign-offs from clients or quantity surveyors.Routing general inquiries to the appropriate administrative team based on the customer.Personally handling or assisting with general inquiries for specific accounts from initial inquiry.Essential Experience/Qualifications:Bachelor's degree or equivalent experience in a relevant fieldProven track record of successfully delivering projects on time, within budget, and meeting quality standardsStrong leadership skills and ability to inspire and motivate project teamsExcellent communication skills, both written and verbal, with the ability to effectively communicate with stakeholders at all levelsProficiency in project management tools and software (e.g., Microsoft Project, JIRA)Sound knowledge of project management methodologies and best practicesExperience in risk management, problem-solving, and decision-makingAbility to establish and maintain effective working relationships with colleagues, clients, and vendorsDemonstrated ability to adapt to changing project requirements and prioritize tasks accordinglyThe salary offered will depend on previous experience, the role is offering a range of 28-32k.Schedule:The schedule for this role is Monday to Friday.Please call Leon on 079361970076 or send your CV ##### to prompt a call-back
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