Project Administrator

At Ignite Recruitment Services we strongly believe in “being of service” to our clients. We make it a point to ensure that the experience candidates and clients have with us is only a positive one.

Role and responsibilities

The Project Administrator will play a crucial role in ensuring that site based teams are provided with the correct information at the correct time in order to exceed our customers expectations.

Primarily working under the direction of Project Managers and Commissioning teams, you will liaise with colleagues across the business and external subcontractors and customers to understand requirements and proactively solve challenges as they arise.

An eye for detail and ability to extract information from multiple systems are key, with good system skills to enable accurate recording of information.

Key aspects of the role include

* Data entry and input

* Maintenance and cleansing of data

* Creation of schedules

* Maintenance of quotations and subcontractors

* Liaising with site based teams across the region to solve issues as they arise

* Coordinate logistics, including the processing of orders and scheduling of installations.

* Serve as the main point of contact for internal teams, external suppliers, and customers regarding project inquiries, updates, and changes.

* Communicate project updates, deadlines, and changes to customers, suppliers, sub-contractors and internal teams as necessary

* Maintain accurate project documentation, including sales agreements, purchase orders, and any other correspondence

* Completion and maintenance of Procurement Portals, ensuring company compliance

* Monitoring of Company compliance documentation, including accreditation, policies and contractor risk management

Qualifications and education requirements

* Experience working within a fast paced project environment

* Good use of Excel and other data entry platforms

* Project administration – 2 years (preferred)

* Administrative experience – 2 years (preferred)