Project Administrator

Purpose of the role
To provide effective administrative support to the projects team. This includes ensuring project financial documentation is kept up to date and accurate, project folders and documents are maintained, and financial reporting is completed to deadlines.
Main duties
·To provide support to Contract Managers within the project team for effective project delivery, this includes liaison with clients, updating job costings, document preparation and preparing financial applications.
·To ensure all relevant supporting documentation (invoices, shift report, client emails etc) are allocated to projects accurately for financial application purposes.
·To provide support to the Finance Manager in submitting documents to clients for financial approval.
·Financial reporting on projects is conducted accurately and in line with required timeframes.
·To utilise appropriate computer software to conduct duties, including CLIK Works Management system, Sage accountancy package, MS Office, and client bespoke systems.
·To provide general administration support where required and to work with the wider team to improve systems and processes.
About you
You will be professional and friendly in your approach to dealing with clients and colleagues and exhibit a positive attitude towards work. You will be a competent and confident user of IT, with an eagerness to learn new software. You will have the ability to be highly organised and to prioritise your workload to meet deadlines. Following criteria are all essential:
·Proficient user of IT (including Excel, Sage or other accountancy packages and database software) and the ability to use new software systems.
·Ability to work accurately and methodically.
·Experience of working in a busy office environment.
·Professional approach to work, with a positive attitude
·Ability to prioritise workload and meet deadlines.
·Experience of working as part of a team, supporting colleagues to reach goals.
·Strong communication skills.
·Ability to problem solve and use effective decision making when required.
We endeavour to reply to all applications, however, if you haven`t heard from us within 7 days, you have been unsuccessful with this particular role. You are very welcome to apply to future advertisements placed by Grafters Recruitment Consultants / Grafters Accountancy Personnel
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