Programme Administrator

Job summary
An opportunity has arisen for a Programme Administrator to join the River Business Unit, in NHS Executive.
We are looking to recruit a highly organised individual who is proficient in a range of software programmes such as Microsoft Office including Excel, Outlook, Power Point and Word. It is vital that the successful candidate has advanced typing skills, excellent attention to detail and can cope well under pressure. Experience of minute taking and transcribing minutes is a part of the role and is therefore an essential criterion.
Main duties of the job
To provide comprehensive administrative and clerical support as part of NHS Executive administrative resource. This includes; liaising and supporting the coordination of services, such as maintenance and facilities, support the dissemination and coordination of resources and organise and support the planning of meetings/events. The postholder will support the efficient delivery of a range of programmes. The post holder will be required to communicate and liaise with staff and members of partner organisations, produce work to deadlines whilst ensuring compliance with Public Health Wales policies. This is a key supporting role in the effective running of the team, which includes the management of resources as part of the core duties. The duties and responsibilities listed below are not intended to be exhaustive, however are set out to indicate the main areas of activity currently expected. The post holder will, therefore, be expected to adopt a flexible approach when the needs of the service require.
About us
The NHS Wales Executive provides a central guiding hand, working in partnership for and on behalf of Welsh Government, in and with the NHS in Wales. The Executive is hosted by Public Health Wales.
We are a national support function delivering 'A Healthier Wales' vision of a whole-system approach to providing excellent health and social care across Wales.
The Executive's role in supporting this vision is to provide strong national leadership and strategic direction enabling, supporting and, where necessary, intervening to ensure the delivery of national priorities and standards, to improve the quality and safety of care. The Executive will drive improvements to achieve better, fairer healthcare outcomes for the people of Wales.
Our organisation is guided by Public Health Wales' Values, 'Working together, with trust and respect, to make a difference'.
We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visit
For guidance on the application process, please visit
Job description
Job responsibilities
If you have the above skills and want to be part of a dynamic team who are supportive, friendly and fun, then this is the post for you!! We would be delighted to receive applications from experienced personnel who are looking to develop their skills in an exciting role supporting the NHS Executive.
For further information please contact:
Holly Jones, Senior Programme Administrator - #####.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Job description
Job responsibilities
If you have the above skills and want to be part of a dynamic team who are supportive, friendly and fun, then this is the post for you!! We would be delighted to receive applications from experienced personnel who are looking to develop their skills in an exciting role supporting the NHS Executive.
For further information please contact:
Holly Jones, Senior Programme Administrator - #####.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Person Specification
Qualifications
Essential
Word processing to RSA III/NVQ Level 3 or equivalent level of experience
Good standard of education together with a high level of numeracy, written and spoken English
Desirable
ECDL
Experience
Essential
Demonstrable experience in an administrative role
Experience of communicating with all levels of professional staff and the public
Experience of dealing with confidential, sensitive data, appropriate maintenance and storage of records
Experience of transcribing and minute taking
Working experience of Microsoft Office Suite
Desirable
Administering finance systems, e.g. requisitions, budget monitoring
Working in an NHS environment
Skills
Essential
Ability to work on own initiative and manage own workload
Able to manage diaries
Advanced keyboard skills
Good written and verbal communication skills
Good organisational skills
Ability to work within a team and to take direction from senior team members
Problem solving and fact finding
Desirable
Ability to speak Welsh or willingness to learn
Knowledge
Essential
Good knowledge of MS Office Suite
Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational
Thorough understanding of office procedures
Working knowledge of filing/data systems including record management
Desirable
Knowledge of Public Health Wales
Personal Attributes
Essential
Ability to work to deadlines and under pressure
Able to work within a team
Ability to work on own initiative
Good time management
Respect confidentiality
Keen to learn and develop skills
Desirable
Continued Personal Development
Other
Essential
Willingness and ability to travel between sites
Person Specification
Qualifications
Essential
Word processing to RSA III/NVQ Level 3 or equivalent level of experience
Good standard of education together with a high level of numeracy, written and spoken English
Desirable
ECDL
Experience
Essential
Demonstrable experience in an administrative role
Experience of communicating with all levels of professional staff and the public
Experience of dealing with confidential, sensitive data, appropriate maintenance and storage of records
Experience of transcribing and minute taking
Working experience of Microsoft Office Suite
Desirable
Administering finance systems, e.g. requisitions, budget monitoring
Working in an NHS environment
Skills
Essential
Ability to work on own initiative and manage own workload
Able to manage diaries
Advanced keyboard skills
Good written and verbal communication skills
Good organisational skills
Ability to work within a team and to take direction from senior team members
Problem solving and fact finding
Desirable
Ability to speak Welsh or willingness to learn
Knowledge
Essential
Good knowledge of MS Office Suite
Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational
Thorough understanding of office procedures
Working knowledge of filing/data systems including record management
Desirable
Knowledge of Public Health Wales
Personal Attributes
Essential
Ability to work to deadlines and under pressure
Able to work within a team
Ability to work on own initiative
Good time management
Respect confidentiality
Keen to learn and develop skills
Desirable
Continued Personal Development
Other
Essential
Willingness and ability to travel between sites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .
Additional information
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .
Employer details
Employer name
Public Health Wales
Address
1st Floor River House
Cardiff
CF15 9SS
Employer's website