Production Administrator

Main Responsibilities
Reception and Shipment Handling
Pack and ship SMS, PPS and raw material samples to vendors & factories.
Create shipping labels.
Keep track of all shipments sent and to be received, to ensure they arrive on time.
Flag any delays, and liaise with couriers when needed.
Liaise with vendors and factories on regards to shipments.
Maintain updated tracker of all shipments (sent & received).
Take care of any shipments to the office and notify relevant team members
Zedonk
Book in all raw material and finished product deliveries.
Notify warehouse of all deliveries.
Follow up all book in discrepancies with warehouse, suppliers & factories.
Send barcode labels to each factory and ensure there is consistency of the barcodes managed by factories and warehouse.
Support and assist on imputing date into Zedonk when needed.
Invoicing
Verify that the raw material and finished goods cost matches the ones of the POs.
Pass the invoices to finance team with relevant information for payment processing.
Liaise with the finance team to obtain proof of payment for advanced payments, record them on the tracker, and send to suppliers & factories when needed.
Keep track of the working hours of outsourced raw material and finished goods quality inspection services, and check that it matches what has been invoiced.
Workspace Organization
Administrative support to the Production team including support with booking and prepping for meetings, taking minutes & ad hoc seasonal activities.
Support the production team creating the seasonal production handover and other guides for manufacturers and suppliers.
Support the production team to keep the workspace tidy; organising, filing, and archiving samples and swatches. Maintain record of all SMS/PPS/QRS sent to each factory.
Maintain record of all seasonal Production RM swatches at the office.
The Ideal Candidate
The ideal candidate should have at least 2-3 years of experience in a similar role.
Analytical person with experience with large volumes of data entry, great attention to detail and accuracy, even when working at speed.
Excellent organizational planning skills. Independent and structured way of working able to meet critical deadlines.
Good communication skills, able to effectively share information with the team in a clear & concise way.
Demonstrated ability to operate at pace with flexibility, initiative and solution orientated.
Positive attitude & strong team player.
Advanced knowledge of Excel.
Knowledge of Zedonk would be a plus.
Fluent in verbal and written English.
Spanish or Italian speaking would be a plus.
Must have the right to work in the UK.
Hybrid work place (home/ office).
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