Production Admin Assistant - 9 month FTC

London, England, United Kingdom
, PermanentWe're a global brand made up of a very diverse mix of talented people in a huge variety of roles. Our products are designed in house and made by a small number of suppliers and artisans around the world to sustainable standards.We are a brand embarking on a very exciting plan and we are seeking new members of the team who want to contribute to this.We are looking for a motivated and enthusiastic production admin assistant to join our production & sourcing team, based at our Shoreditch head office. Production and sourcing are at the heart of our business. Working internally and directly with vendors, the team helps the business achieve the highest quality products. In the role of production admin assistant you will be involved from the start of the product life cycle. You will be responsible for tracking tasks, deliverables and any issues, managing theses through to completion and resolution.This position interfaces with multiple internal functions as well as directly with vendors, with the clear directive of achieving the highest quality products at an optimised cost, while supporting design’s product vision and the need to take in product on time for stores.Organisation and communication are both key in this role, alongside the ability to work proactively and independently. Strong excel skills are a must! You will spend a lot of time creating and updating spreadsheets.About the teamThe position of production admin assistant reports into a production coordinator and is responsible for assisting the production department on a day-to-day basis.What will I be doing?Along with production coordinator you will support sample process and update sample trackers on Google sheets and ExcelWork with the production coordinator to ensure that collection, VM, press and web samples are received from vendors and given to the relevant department within critical path guidelinesConstant dialogue with vendors ensuring clarity on our expectations and deadlinesIssue weekly reports for on time and late stylesCheck barcodes and swing ticket prices to ensure accuracyHelp vendors order barcodes and swing tickets when required and resolve any potential issues.Along with Production Coordinator process purchase orders promptly and in line with the critical path datesAlong with production coordinator log purchase orders on to One World and maintain prices, ex-factory dates and ensure delivery schedule is updated and constantly accurateLiaise closely with buying & merchandising teams to ensure that all reorders are placed promptly and loaded onto One World and key dates added to the delivery scheduleLiaise closely with the technical and design teams to ensure everyone is aware of changes to designs or any product issues during the manufacturing process.Ensure weekly delivery schedules are updated and sent by vendors on time for the production coordinator to review and analyse.Support the production director and wider production team with ad-hoc reporting and projects as and when requiredGeneral administrative function to keep the department organised and to share informationWhat skills do I need?Advanced user of Excel (V-lookup and Pivot tables required)Previous experience within a production & supply chain department is preferable but not essentialAbility to communicate effectively with good listening skillsProactive and independent thinking ability with demonstrated desire to learn and growStrong ability to prioritise and adhere to deadlinesAbility to work well under pressureYou love fashion! We need you to be an irresistible ambassador for AllSaints and a believer in the power of an amazing new outfit (or three!)You have strong relationship management skills, creating fun and inviting environments for both team and customers and you have the ability to influence our partners when neededTenacity and belief to succeed - you aim high, setting challenging targets and deadlines for your team to work toward. You have the winning mentality that your team aspire toStrong business acumen - you know your business inside and out. An active user of all reporting technologies with proven ability to use to your commercial advantage; you know what your customers want and how to deliver on their expectations - it's your passion and it shows!Honest, trusting and charismatic - you live by our brand valuesAbout the locationBased in our East London Studios in vibrant Shoreditch with perks and benefits offered from local businesses including discounts on food, shopping and health & beauty. Studio Location . Approximately a 10 minute walk from Liverpool Street Station and a 5 minute walk from Shoreditch High Street.What we stand forThe Customer is the Boss We work as one proud team to get the best for our customersOne Team We are joined up and encourage others to share their ideasWe Do What We Say We Will We know our goals, and we work with clear outcomes in mindWe Are Responsible We are self aware, understand the impact we have on others and are positive about the futureA generous wardrobe allowance so that you can wear our beautiful clothes to work each dayWe are a disability committed certified employerEmployee discount for you to spend with family and friends25 days holiday increasing to 28 days after 2 years continuous serviceBank holidays, birthdays and volunteering days offAccess to dental cash plan & free virtual GP appointments through AvivaUNUM employee assistance helplineLife assurance coverAccess to discounted gym membership and corporate discountsHybrid working in our historic East London studios, working hours are 9-5.30pmFree, confidential, wellbeing and lifestyle support with Retail TrustEnhanced family leave benefits (neonatal, fertility, maternity, paternity, adaption, menopause)Health days for you to use either for physical or mental wellnessDedicated mental health support from our mental health first aidersEye care vouchers, season ticket loans and much more!#WeAreAllSaintsOur aim is to develop truly diverse teams and create an environment where everyone feels respected, valued and able to give of their best whilst contributing to the success of our brand.We recognise the importance and strength of diversity and commit to providing equal opportunities to everyone in our employment and recruitment processes. We safeguard against any form of discrimination irrespective of gender, gender reassignment, marital status, race, ethnic origin, nationality, disability, sexual orientation, religion, gender identity, gender expression, transgender status or age.Even if you feel you don’t tick all the boxes, we’d still very much like to hear from you. We want you to know that finding people who have a passion for our brand and are open to learning is incredibly important to us.If you need any support or adjustments during your application, please get in touch with us and we are happy to help.
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