Procurement & Purchasing Coordinator

Grade JResponsible for processing requisitions, placing orders for goods and services, monitoring orders until the invoice is processed and supplier is paid, and resolving blocked invoice queries, in order to meet the Service Level Agreements and Operational Level Agreements for procurement operations.Entity: Customers & ProductsJob Family Group: Procurement & Supply Chain Management GroupJob Description: Job PurposeCoordination for assigned procurement and purchasing activities, operation and process improvement in country. Support & participate in the implementation of Global/Regional non-hydrocarbon Lubricants procurement strategies.Maintain close working relationships with business stakeholders providing a key point of contact for assigned procurement categories.Key AccountabilitiesManage purchasing activities for assigned categories (i.e. Base oil, Additives, Imported/Local sourced Finished good, Packaging, Services, Toll Blending Supply) according to agreed price, commercial term and requested date accurately. To coordinate and follow up on orders, shipment/delivery status and documentation for assigned categories to ensure on time supply. Validates Invoices and ensure on time payment to suppliers. To coordinate and manage importation operation for imported items to ensure adherence to country/local custom regulatory and compliance. To work closely with the service provider and FCA team to enable the timely release of goods, minimizing demurrages or penalties charged by ship owners, agents or ports. Liaise with jetty owner and shipping agent on base oil receipt.Provides rolling forecast to suppliers as per agreed timeframe to support and coordinate on resolution to ensure supply continuity and meeting BP's expectation. Coordinate with suppliers to ensure adequate inventory at supplier site to minimize leftover/SLOB materials.To manage and update operational records and reports, participate in analysis to support the operational KPIs tracking and competitiveness initiatives.To manage Product Non-Conformance Claim process to ensure prompt closure as per agreed timeframe. To coordinate product non-conformance and outstanding issues with various stakeholders for prompt action and gap closure. To manage supplier performance to minimize major NC cases by suppliers & toll blenders and Quality incident related to procurement function. To facilitate and coordinate GLT quality audit for Toll Blenders & Key suppliers audit.To manage Product Non-Conformance related claims process to ensure prompt closure as per agreed timeframe.To manage and maintain system master data to ensure system data hygiene (e.g. vendors master data, Raw Material / Packaging SKU setup & etc.)To support and coordinate packaging introduction and transition driven by new product launches, procurement and competitiveness initiatives, marketing initiatives, market geographical extension & etc.To support and coordinate in supplier relationship management, contract review and negotiating terms and conditions, ensuring that all internal stakeholders are aligned with the sourcing and procurement strategies in partnership with GSC, category managers, GLT and marketing/sales. Monitor & support the implementation of supplier performance management for critical suppliers to ensure supply and service sustainability. To ensure our HSSE policy and standards are communicated effectively to the suppliers/contractors and monitor their compliance from time to time.Act as response team member for crisis / continuity management, with accountabilities consistent with relevant response plans and as assigned by the response team leaders.Act as BP Job Representative for contracts as assigned in the COMPASS. Liaise and communicate with the Contractor's Job Representative over fulfilment of responsibilities detailed within the contract, verify identified hazards and controls are implemented, and conduct inspections & audits of the contract work.Perform all legal compliance tasks assigned such as ones in procedures, work instructions or the 1-PRC19-A01.Job Holder RequirementsEducationDiploma holder and equivalent work experience, in an appropriate technical and commercial discipline.Language - English - FluentExperience3 years and above in relevant business preferably in purchasing, procurement, logistic, supply chain operation. Skills & CompetenciesGood planning, organizing and administrative skillComputer literacyGood interpersonal and communication skillAbility to work independently with limited supervisionTravel RequirementSome travel may be required with this role, this is negotiableRelocation Assistance:This role is not eligible for relocationRemote Type:This position is a hybrid of office/remote workingSkills:Agreements and negotiations, Analytical Thinking, Building sustainability, Category spend profiling, Category Strategy, Communication, Cost modelling, Decision Making, Digital fluency, Market Analysis, Negotiation planning and preparation, Sourcing strategy, Stakeholder Management, Supplier Selection, Sustainability awareness and action, Value creation and managementLegal Disclaimer:We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with disabilities may request a reasonable accommodation related to bp's recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an accommodation related to the recruitment process, please contact us to request accommodations.If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.
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