Procurement And Contracts Manager

Procurement and Contracts Manager

�45,000

Stroud

Purpose:

Reporting directly to the Executive Director of Technical Services, this role will be responsible for ensuring management and implementation of the Procurement Strategy and Policy effectively managing procurement activities and contract compliance across the organisation.

Key Results Areas:

• To ensure that the Procurement Strategy, Policy, and Procedures are fully implemented and compliant with UK Procurement Regulations and other legal requirements.
• Engage with departmental budget holders to develop their annual procurement plans, advise on routes to market, and assist with appropriate pre-market engagement.
• Prepare and keep update an annual procurement plan for the Group and report progress to the Executive Team and Audit and Assurance Committee as required.
• Provide guidance, and support on best practice procurement across the Group, including the identification and management of potential risks associated with different sourcing strategies; and provide analysis of spend, price and cost analysis, supply markets and their supply chains.
• Oversee service level procurement compliance, identifying and reporting upon areas of concern or for improvement and assisting with remedial action.
• Maintain and monitoring the contracts register to ensure budget holders are aware of contractual periods.
• In partnership with finance the ensure the effective management and monitoring of the supplier's process and maintenance of an approved supplier list.
• Ensure that budget holders make timely decisions on required contract extensions or contract close-out. Where re-procurements or new service procurements are required, ensure they are planned in a timely fashion.
• Liaising with budget holders to check status of contracts and identifying when service variations require contract change or increased/decreased spend or when contracts are dormant.
• Management the procurement of high value and strategic contracts for works, goods, and services. Prepare tender documentation by liaising with budget holder and make recommendations for appropriate key performance indicators (KPIs) and management terms for inclusion.
• Carry out spend analysis to identify opportunities for savings in collaboration with internal stakeholders and subsequently track and report actual savings. Identify opportunities for consolidation, to leverage maximum value from the total Group spend.
• Lead cross functional teams to manage the procurement and evaluation processes within area of responsibility, to ensure best value and the required level of service and quality are achieved.
• Ensure that procurement management processes are developed and implemented to achieve efficiency and value.
• Advise on and assist budget holders with managing supplier performance against contractual terms and KPIs.
• Support budget holders in their relationships with suppliers, including attending supplier meetings with them where necessary.
• Ensure supply chain risk is addressed when planning procurements and work with budget holders to help mitigate risk contractually and through supplier relationships.
• Identify opportunities for continual improvement in services and improving value for money through the procurement process.
• Provide advice, guidance, and support on best practice procurement across the Group. Identify procurement and contract management training needs while liaising with budget holders and other internal stakeholders.

Key Performance Indicators

• Achieve measurable cost savings and or quality/service improvements through effective tendering and procurement activities with suppliers of goods, works and services.
• Achievement of service specific targets and performance indicators as set out by the Executive Team and Audit and Assurance Committee.
• Develop solutions that lead to improvements in quality, efficient and cost saving across the Group.
• Evidence the reduction in actual budget expenditure within tolerances agreed at start of the year through effective contractor practices.
• Provide regular performance reports to the Executive Team and Audit and Assurance Committee on value for money saving, contract compliance, supplier management and procurement activities.
• Evidence that all ensuring contracts are procured well-ahead of expiry, and can evidencing compliance with the PCR 2015, and Group's Financial Regulation.
• Effective develop and maintain the Group Contract Register providing regular reports on compliance and performance to the Executive Team

Experience and Skills

• 5 years' experience of managing and engaging with senior stakeholders, running housing/public sector procurements,
• Experience of establishing and calling off framework agreements.
• Experience of commercial negotiation at a senior level.
• Experience of contracts management and performance
• Experience within a Procurement/purchasing/supply chain environment.
• Good working knowledge of IT applications Comprehensive understanding of public procurement law and contracts

Key Strengths

• Ability to communicate clearly and effectively, verbally and in writing, with key stakeholders.
• Ability to plan and organise and to see tasks through to a conclusion.
• Ability to collate, analyse and present management information and to draw conclusions from data.
• Ability to use a range of IT systems.
• Strong analytical and numerical skills.