Procurement and Administrative

Job DescriptionAre you a detail-oriented, proactive professional with a knack for managing the intricate aspects of procurement and administrative tasks? We're on the lookout for a talented individual to join our client on a crucial role as a Procurement and Administrative Coordinator.Key Responsibilities: Job Card Management:Create and manage job cards for urgent material requirements.Initiate new job pricing requests, comparing costs, and evaluating lead times. Materials Procurement:Verify drawings and send them to suppliers for finishing cost evaluations.Scrutinize quotes for accuracy in materials, grades, items, and quantities.Place material orders through JMS based on on-site dates. Financial Transactions:Handle pro-forma, make payments, and arrange BACS payments as needed.Monitor and chase outstanding or late materials to ensure timely deliveries. Quality Control and Documentation:Confirm goods received and manage certificates and manufacturer's literature.Address invoice queries and discrepancies, including chasing credit notes and investigating disputed invoices. Supply Chain Coordination:Liaise with suppliers regarding incorrect parts and manage stock-taking of office and cleaning equipment.Obtain authorizations for overhead orders and maintain a record of pending approvals. Logistics and Communication:Arrange couriers and transportation as required.Utilize software tools (Microsoft Teams, Outlook, JMS, Sage Accounts, Excel, Word, Bluebeam, Asite) to upload and manage drawings, transmittals, and documents.Qualifications and Skills:Previous experience in procurement, administration, or a related field.Proficient in using Microsoft Teams, Outlook, JMS, Sage Accounts, Excel, Word, Bluebeam, and Asite.Exceptional organizational and multitasking abilities.Strong communication skills and attention to detail.If you thrive in a fast-paced environment, possess a keen eye for detail, and have experience with the mentioned software and responsibilities, we want to hear from you!
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