Procurement Administrator

About Charles Taylor
Charles Taylor is a leading global provider of professional services and technology solutions to the insurance industry.
We are a profitable, growing organisation that is highly regarded in the insurance industry, employing some of the industry’s ‘best in class’ professionals and technical experts.
Our services and solutions support every stage of the insurance lifecycle and every aspect of the insurance operating model, across all major commercial insurance lines as well as technical areas of personal insurance. We serve a diversified blue-chip international customer base that includes national and international insurance companies, mutuals, captives, MGAs, Lloyd's syndicates and reinsurers, along with brokers, distributors and corporate insureds.
Charles Taylor is PE-backed, following a majority investment by Lovell Minnick Partners in January 2020, and has strong ambitions for organic and acquisition-led growth.
Our delivery of high quality, tailored services and solutions to our clients is backed by our core values of support, excellence in people, client partnership, quality of work, entrepreneurship and positive change. We look for employees who exemplify these values to join us and help drive our growth.
For more information, please visit www.charlestaylor.com
Overall purpose of the role
Based in Lakeside, Portsmouth or Minster Building, London, England, you will be providing Procurement administration support to Group Finance. Your duties will include but are not limited to, completing New Supplier On-boarding, Raising POs, Supplier interrogation and review, assisting with PO project. You will be a strong communicator, being able to converse across all levels of the organisation whilst demonstrating an enthusiastic and proactive work ethic. You will be eager to produce high quality work and show a keen eye for detail to ensure there are no errors being processed. You will have a positive outlook and continuously looking for ways to improve the processes for which you are responsible.
Majority of this role can be performed remotely with occasional travel to Charles Taylor’s UK offices.
Key responsibilities
Vendor onboarding End to End process including DPIA and Sanctions Checks.
Setting up New Supplier Onboarding SNOW Tickets
Service Now TASK tickets (Hardware/software).
Service Now Shared Services tickets (Contracts/Agreements).
Making Purchase Requisitions to convert to Purchase orders to be able to pay invoices.
Maintaining vendor relationships (e.g. weekly calls, introducing them to different stakeholders and working together to meet requirements, bi-weekly calls in person in TMB).
Assisting Accounts Payable with Invoice reconciliation and sorting invoices with no PO.
Translating complex enterprise Invoices, such as telephone bills, into payables.
Cost Savings, which are recorded in a spreadsheet in Excel.
Analysing and comparing quotes (At least 2/3 quotes per software/hardware ordered).
Interpreting Statements of Work and establishing the costs and payment schedules to translate these into purchase orders.
Providing ad-hoc assistance with minor projects to peers and colleagues and stakeholders.
Making sure all correct documentation and sufficient information is in dynamics for stakeholders to understand and review PRs/POs (e.g., correct project IDs, correct agreements, ticket numbers, and or other relevant information recorded).
Make sure we are not buying things via credit card which are repeat purchases, if so go through the onboarding process.
Asset management (e.g. ordering hardware/software, making sure has correct asset tags, making sure we are reusing/ getting money back for old hardware where we can, pushing back on orders if not needed, making sure we are up to date with newest hardware/software, etc.)
Keeping Stock holding agreements up to date with vendors and suppliers and making sure we are making good use of our held stock with them globally.
Helping and assisting our clients Standard Club and Premia with orders and queries
Work with colleagues to improve Purchase-2-Pay processes.
Process contract renewals.
Renew or terminate contracts / software subscriptions as required.
Demonstrate Charles Taylor’s Core Values. Our values define who we are, what we stand for and how we behave. They guide how we work with our colleagues and our clients, today and in the future. By living our values every day when we come to work, we deliver better results for the world of insurance. INTEGRITY: We do the right thing COLLABORATION: We are one AGILITY: We learn, evolve, and adapt CARE: We are compassionate and human ACCOUNTABILITY: We take ownership
Person specification
Ability to work independently.
Adept at building relationships.
Proficiency with Microsoft Office.
Highly numerate with strong communications skills.
Demonstrate analytical problem-solving skills.
Ability to prioritize and work under a tight schedule.
Detail oriented and diligent.
Can self-motivate and work in a team.
Equal opportunity employer
At Charles Taylor, we are proud to be an Inclusive Employer. We provide an environment of mutual respect with zero tolerance to discrimination of any kind regardless of age, disability, gender identity, marital/ family status, race, religion, sex or sexual orientation.
Our external partnerships and the dedicated work we do in promoting a transparent and fair recruitment and selection process all contribute to the successful, inclusive and diverse culture and environment which we are proud to be a part of at Charles Taylor.
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