Process & Systems Adviser

Our client is looking for a Process & Systems Advisor for a contract position, located in Aberdeen (Hybrid Working)

ROLE:

• Provide leadership and guidance to the Supply Chain organisation in the area of policy, processes, compliance and systems
• Ensure the appropriate use of Supply Chain systems and tools and identify opportunities for improvement
• Maintain awareness of Supply Chain compliance requirements and track key metrics to identify areas requiring intervention
• Provide ad-hoc facilitation / support for other Supply Chain requirements as appropriate
• Provide day to day support to the Contracting and Procurement Supply Chain teams to ensure prompt and accurate Outline Agreement (OLA) creation and maintenance throughout the OLA life cycle, and support for the use of Ariba
• Support in enablement of suppliers for electronic invoicing and ensure adherence to Supply Chain metrics

RESPONSIBILITIES:

• Ensure the SAP / Maximo access and approval authorisation is correct
• Establish and maintain procedures to ensure SAP, Maximo, Ariba and other systems being used in accordance with policies and procedures, and ensure such requirements are communicated appropriately
• Develop effective reporting to track key metrics for both compliance requirements and improvement opportunities
• Ensure Supply Chain metrics related to R2P, and electronic invoicing are achieved
• Work closely with Finance to establish joint requirements on report and identification of exceptions (e.g., Requisition to Payment (R2P), Customs, Export Compliance) and coordinate within Supply Chain
• Liaise with Accounts Payable to ensure all electronic invoices are validated and paid in accordance with payment terms and OLA details. Provide training materials and knowledge for onboarding new vendors
• Responsible for the Document Records Management procedures for Supply Chain, including appropriate use of SharePoint and Ariba
• Ensure Policies, Procedures, Work Instructions and Training materials up to date for all Supply Chain processes and systems and are complied with
• Focal point for management of the electronic invoicing portal covering electronic invoice submissions into the ERP system
• Provide support to Vendors by ensuring all queries are met satisfactorily whilst providing procurement expertise and SAP / ERP guidance
• Owner of internal and external relationships required to support and administer SAP, Maximo, Ariba and other peripheral systems such as Actian or Winshuttle
• Ownership of Supply Chain Master Data records, including Org Structure, Vendor Master and ShipTo records – required to support R2P, Purchasing, Contracting and Materials Management processes
• Ensure that Outline Agreements (OLAs) covering services, rentals, fabrication (and materials for Well Operations) are in place for appropriate contracts to maximise the use of automatic rate validation and minimise administration spreading through the organisation
• Support the Contracting teams in ensuring Ariba and OLAs are used effectively and to ensure alignment between existing contracts and OLAs
• Enablement of as many relevant suppliers as possible for electronic invoicing
• Participate in any business improvement initiatives related to Supply Chain and Requisition to Payment (R2P) processes, including integration activities related to legacy systems (e.g., Sun, Maximo) and any new ERP technologies

REQUIREMENTS

Qualifications, Experience, etc

• Educated to degree level in a relevant discipline and / or extensively proven and successful Supply Chain Management track record
• Membership of Chartered Institute of Procurement & Supply (MCIPS), or demonstration of working towards this, is preferred

Experience

• Good working knowledge of ERP systems; SAP, Ariba and Maximo
• Good working knowledge of MS Office programs
• Knowledge of Contract Creation and Management
• An excellent knowledge of Procurement / R2P processes and procedures

Skills

• Intellectual curiosity and drive to deliver genuine insight through drawing on superior business knowledge and data analysis from various sources
• Strong understanding of Supply Chain, Logistics and processes and key interfaces
• Strong analytical and reporting skills
• Interpersonal skills that result in teamwork, influence, trust and relationships
• Accuracy attention to detail and ability and desire to work to tight deadlines
• Be proactive, use initiative, self-driven and result orientated
• Strong communication, presentation, networking, collaboration and well-developed team-working skills
• Ability to interface with both internal and external clients at all levels