Premises Manager

Island City Practice is looking to recruit an enthusiastic, motivated and experienced Premises Manager to join our team.The post holder is required to play a proactive part within the Management Team to meet Practice objectives in a safe, cost effective, efficient manner in compliance with legislation and good practice.Main duties of the jobBe accountable for the operational management of the practice premise services within area of responsibility, to include the fullest range of Facilities soft service delivery to include the services, provided to the Practice by directly employed and external contractors.Manage the reporting requirements for the functional delivery areas to all internal and external organisations and parties, ensuring a consistency and accuracy of approach and content and planned and timely delivery.Ensure risks across area of responsibility are actively managed and resolved or mitigated and that mitigations are in place.Ensure the scope of services meet the changing requirements of patients and employees and implement systems to undertake constant service improvement.About usGeneral Practice is changing at pace, and we see this as a positive and opportunistic challenge. We are proud of the working environment we have created for our colleagues. Island City Practice was formed following a successful merger between Lake Road Practice and Sunnyside Medical Centre providing efficiency of scale.Our list size is 37,500 patients. We have a team of more than 100 staff which includes 8 GP partners, 10 salaried GPs, 1 nurse practitioner partner, 1 managing partner and multiple allied health practitioners.Our patients rate us as an 'Excellent' '5 star' practice from Working Feedback reviews.SystmOne is used for patient notes. This is shared across community healthcare teams throughout the city improving communications and increasing patient safety.We provide a Clinical Assessment Service similar to telephone triage for paramedics, A&E attendees and 111 callers eligible to be assessed by a GP. We can prescribe or book appointments for patients at their own surgery and if needed dispatch an ambulance.We provide a wide range of in-house services including LARC, joint injections, occupational health, medicals and acupuncture.We are an established training practice hosting FY2's, GP VTS, paramedic and nurse practitioner trainees as well as medical students with strong links to the new Portsmouth Medical School.Job responsibilitiesThe following are the coreresponsibilities of the Premises Manager. There may be, on occasion, arequirement to carry out other tasks; this will be dependent on factors such asworkload and staffing levels.The Premises Manager isresponsible for:a.Mangethe premises and equipment of Island City Practice, ensuring it is keptmaintained, safe and effective.b.Totake lead responsibility of Infection Control from a non-clinical perspective,liaising with the clinical infection control lead on a regular basis.c.Totake lead responsibility for Health & Safety at Island City Practice.d.Managingand ensuring that all relevant services and licenses are in place and kept upto date.e.Monitoradherence to the requirements of the Care Quality Commission and advise the Management/PartnershipTeam.f.Managerefurbishment and other premises projects and issues, including being ablecomplete any minor maintenance without the requirement of needing an externalservice.g.Performroutine risk assessments to help the organisation understand compliance, risk,scope, and significance.h.Ensurethat the cleaning services provided adhere to the National Standards ofCleanlinessi.Ensureeffective working relationships with:oContractorsoOtherNHS/external organisations and professionalsoAllvisitors/members of the publicj.Providetimely, relevant, and meaningful information to ensure the teams projects areon schedule, within budget and deliver successful outcomes.k.Managingproject assurance and governance of tasks/projectsl.Operatingeffectively within a complex organisation, managing multiple deadlines, andcompeting priorities within a range of constraints on resources.m.Todevelop appropriate Estate condition surveys to inform and enable the practiceto plan changes to its Estates as required using appropriate tools andtechnology.n.Toensure robust and effective performance monitoring systems are in place forestates contracts and services. Apply and demonstrate the value of utilizing astructured project management approach tailored to the local context andproject whilst adhering to the relevant Business Development and ProjectImplementation assurance discipline.o.Responsiblefor the development and management of appropriate estates information systems.And information/data storage relating to property contracts and leases.p.Liaisewith professional bodies / landlords / NHSPS as required to ensure compliance /probity in all estate related matters including solicitors, District Valuer andValuation Officers, and appointed Estate.q.Compileand maintain evidence to provide assurance of compliance with statutoryinstruments; HBNs, HTMS, ACOPs and CQC standards, with reference to contracts/ leases / licenses as appropriate.r.Responsiblefor maintaining and updating the property databases including lease renewals /leases and licenses to support National initiatives as required.s.Responsiblefor monitoring the application and performance of estates contracts throughcollection and analysis of estates data inkling building and financial data.t.Responsibilityof utilities management and to procure goods and services in accordance withthe Partnerships approval.Person SpecificationQualificationsEducated to GCSE level or equivalent.Evident of continuous professional development.ExperienceExperience of working with the public.Experience of working in a facilities environment.Experience of administrative duties.Disclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.£18.10 an hourTo increase following a successful probation period
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