Pre-Construction Coordinator

Balfour Beatty Investments - North America Balfour Beatty Investments - North America Balfour Beatty Investments - North AmericaPre-Construction Coordinator Malvern, PA 19355
Who We Are
Balfour Beatty Investments is a global infrastructure investor operating in the UK, US, and Canada. We provide the investment capability to deliver complex infrastructure projects. Over the past 15 years, Balfour Beatty Investments (formerly known as Balfour Beatty Capital) has established itself as one of the largest investors in the PPP industry, building a portfolio of more than 60 projects worldwide, predominantly in the UK and US.
Balfour Beatty Investments is proud to offer challenging and rewarding work in a variety of functional areas. As a company, we operate with safety and sustainability as our primary focus. Equally integral components of our culture are our values—Integrity, Teamwork, Excellence, Respect—and our code of conduct. Living up to these commitments requires the fresh ideas, insights and talents of employees as diverse as the audiences we interact with every day.
The success of our company is built on the efforts of our employees. We are committed to offering our employees a path to professional success through development, training and mentoring opportunities that cover a wide variety of skills and functional areas.
At Balfour Beatty Investments, our employees are our greatest asset and their well-being means a healthier, more productive workplace. We offer a comprehensive benefits package that includes a variety of health care options, retirement benefits and other flexible benefits.
Discretionary bonuses
Medical and Dental Insurance 1st of the month following employment
Health, Flexible Spending and Dependent Care Accounts
401K plan with employer matching
Robust PTO to include, sick, floating holidays, vacation, and personal days
2 Volunteer Days per year
Company paid short-term and long- term disability, parental leave.
And more!
About the role
Responsible for providing project level financial and business analysis support for the Renovations & Construction Division. Performs accounting and variety of job-related topics including bonding, contractual agreements, budget forecasting, general conditions, monthly draw submissions, reporting, and accounts payable / receivable functions and administrative support to operations teams. Partnering with divisional managers to provide support with reporting and communication of any potential to the financial and contractual risk of projects. Oversees and manages Project Administrators and respective teams to ensure compliance company
What you'll be doing
Review and compile invoices and subcontractor pay applications to generate monthly project draw packages., Inventory Reconciliations, Retainage tracking Complies with Policies and Procedures for the company’s accounting operation and financial matters.
Develops written accounting procedures for the administrative staff and work with team to ensure proper implementation and compliance.
Ensure that employees have the necessary equipment and training to perform their assigned task. Assigns Project Administrators to specific projects to support as required to achieve project success.
Provide employee guidance and coaching as necessary.
Ensure all performance reviews for employees are performed, accurate and processed timely.
Assist with the preparation and tracking of Owner Change Orders.
Prepare and track Subcontractor Change Orders.
Ensure compliance with submittal requirements, perform due diligence follow-ups and maintain logs.
Generate delivery orders and maintain the DO records.
Review RFI logs, OCO Logs, for accuracy before submitting to the Construction Accountant
Manage Certified Payroll requirements
Record, compile and distribute meeting minutes when directed.
Maintain and update the Renovations Procore/Teams website as applicable.
Supervise other site project administrators after delegating administrative responsibilities detailed herein.
Responsible for the subcontractor compliance in support of the terms and conditions in the service agreements and within our policies and procedures. This includes but is not limited to preparation, review, and final development of Subcontractor Change Orders (SCOs).
Monitor and Maintain Subcontractors Folders documentation, and certified payroll.
Responsible for confirming and routinely monitoring subcontractors’ bond and insurance information.
Provide support to operational team according to personal skills which could include managing construction operations for limited periods.
Who we are looking for
Bachelor of Arts in Accounting and/or finance required
Minimum of 5 Years of progressive accounting experience
Minimum of 2 years on Construction Management or General Contractor or Subcontractor industry experience
Ability to access and accurately input and pull data using Sage 300 Construction and Real Estate (formerly Timberline)
Considerable knowledge with basic accounting principles (i.e. journal entries, debits, credits, etc.) and accounting functions.
Job cost and construction experience will be key for this position.
Ability to work independently and complete duties and projects with little direct supervision
Proficient Computer skills, including Microsoft Office, Microsoft Teams, and general computer software.
Ability to travel throughout the company up to 10%
OSHA 10 Hour Outreach Training Course within 45 days of hire.
Active and valid driver’s license.
Regularly uses hands to manipulate phones, computer keyboard and similar tools. Ability to view computer screens, mobile devices, and other electronic equipment, for extended periods of time. Sit and stand to perform administrative work. Regularly lift and move office supplies up to 20 lbs.
Work is performed in an offer environment. Employee must travel throughout the company footprint as required.
Accessibility: If you need an accommodation as part of the employment process, please contact Human Resources at:
Phone: 610-355-8100Email: ##### Opportunity Employer,
including people with disabilities and veterans. If you want to view the "EEO is the Law" poster, please choose your language: English
– Spanish
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- Chinese English
– Spanish
– Chinese If you want to view the "Pay Transparency" policy statement, please click the link: English
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