Personal & Private Assistant to the CEO – Fluent Italian required

The primary focus of this role is to manage to support the CEO with their personal and professional administration. The ideal candidate will a PA or private PA for a family. A strong communicator able to collaborate and get results and able to liaise easily at all levels. A high level of written and spoken English and Italian. Able to juggle and prioritise with ease. Proactive with attention to detail. Confident with a passion to learn and grow.
Duties & Responsibilities:
Private Assistant to CEO
Managing their diary
Booking and managing all of their personal appointments (doctors, hairdresser/beauty, pilates, etc) + ad hoc requests as researching Pilates, Peloton packages, restaurants, and hairdressers when away from London, ordering vitamins/melatonin, personal products, coordinating notary appointments etc)
Printing requests
Expense claim to company
Ad hoc personal request as flowers or cakes or gifts to friends, order returns/exchanges
Renew Passport and visas (US & Schengen visa renewed regularly + ad hoc visas)
Managing all travel. Liaising with travel agents and booking flights.
Booking VIP through airports and taxis / car services when necessary
Supporting with ad hoc company meetings when they are in London including booking taxis and ensuring meeting rooms are booked.
Management of personal and business credit cards including reconciliation of monthly statements.
Supporting the wider company team during meetings
Managing personal medical matters such as doctors appointments and prescriptions
General Family
Supporting with the ongoing management of the apartment.
Ensuring that colleagues are notified when the apartment will be occupied.
Liaising with the household staff on shopping
Working with the household staff when organise events at the properties such as dinner parties
Being involved in the organisation of family occasions.
Supporting the other assistants with travel arrangements for the family when they are going on vacation
Possible trips to prepare accommodation for the family before holidays