Personal Assistant

Hybrid working | Fixed Term Contract | Full Time
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We are currently looking to recruit a PA to provide comprehensive and proactive support to the Divisional Managing Director, and to also support the wider South Coast Senior Management Team on a Fixed Term Contract.
Key responsibilities of a Personal Assistant
Proactive diary management: being able to identify and understand priorities to effectively maintain and update diaries as appropriate (using Microsoft Outlook)
Effective e-mail management: establish, agree, and maintain a system that best supports the DMD.
Comprehensive and proactive business support: able to manage, prioritise and undertake diverse activities in a positive and flexible way (e.g., arranging travel plans, managing calls, setting up / coordinating meetings / conferences, dealing with general queries and correspondence, minute taking)
Creation and management of key reports and processes: collate appropriate information and create agreed reports / summaries for the leadership team to support areas such as negotiator leagues, income reports, branch review data, KPI performance, expense reports etc.
Coordinate and prepare for relevant key meetings and events: create appropriate packs, presentations, materials, agendas etc (using PowerPoint, Word, or other software when appropriate.
Support and organise regional initiatives and social events and distributing communications to the business unit.
Acts as an ambassador for the wider business unit and Countrywide: a role model for the Countrywide values, building strong and effective working relationships with all internal and external stakeholders.
Undertake ad-hoc tasks as required, be a proactive source of help to the team and keep activity on track, conducting all tasks as required, such as managing stationary ordering, car allocations in collaboration with Fleet etc.
Regular liaison with internal departments such as HR, IT, Fleet and Payroll.
Skills and experience required to be a successful Personal Assistant
Experience in working in a fast-paced, customer centric, complex, and changing environment, using a high level of organisation, prioritisation, communication, and relationship skills, to provide comprehensive and proactive PA support to the Managing Director (and their leadership team).
Excellent organisation, prioritisation, and time management skills with a strong attention to detail
Ability to work proactively and comfortably - excited at using your own initiative in a fast-paced environment where priorities can change regularly.
Excellent communication, influencing and relationship skills, with a strong customer centric approach (comfortable working with colleagues at all levels within the organisation)
Fully proficient in all key software packages e.g., Word, Excel, PowerPoint and confident with all aspects Microsoft Outlook (or similar email system)
High levels of energy, drive, enthusiasm with a passion for developing yourself and being an active and supportive member of a high performing team
Other helpful things to know:
This role reports to the Divisional Managing Director
• Remote working at times with a local Base in either Hampshire or Sussex, you will be required to travel to various locations for meetings
• You will have close internal working relationships with the wider Leadership Team, Finance Business Partner, all PA`s and the wider BU leadership teams across the Group