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Personal Assistant

Posted 24 days ago

The Opportunity
VHR is looking for a Personal Assistant & Office Manager to join our international technical recruitment company based in central London (SE16).
Reporting directly to the CEO, this role will provide personal support in a close working relationship with the CEO and COO. The PA serves as a focal point of contact for internal and external communications into the CEO / COO and on all matters pertaining to VHR’s London Office and property portfolio.
The Company
The VHR group is a multi-award winning technical recruitment business, headquartered in London, supplying contract and permanent technical and professional staff to our clients within the Aerospace & Aviation, F1 & Automotive, Civils & Infrastructure, and Marine sectors.
VHR currently employs 65 members of staff across its 8 offices in London, Birmingham, Manchester, Abu Dhabi, Bologna, Prague, Leipzig and Nicosia and generates a turnover of over £40M annually.
The Company’s medium-term aims are to grow to 90+ staff and £85M annual turnover.
PA responsibilities:
Diary management with a structured and methodical approach to managing time
Ensuring preparation for meetings and that meeting packs are prepared in advance
Keeping a forward agenda to ensure that all key objectives of the Board are being discussed and reviewed chasing when necessary.
Be an excellent gatekeeper; protect and prioritise the CEO’s time in line with priorities acting as the first port of call for all calls, emails and diary requests relating to the CEO, screening phone calls, enquiries and requests, and handling them when appropriate
Supporting the CEO with personal administration
Approving invoices & expenses
Occasionally organising corporate hospitality for visitors and clients
Manage domestic and international travel arrangements including booking flights, accommodation, transportation, and other travel-related arrangements.
Management of VHR owned properties including rental agreements, staff usage & arranging cleaning/maintenance.
Office Manager responsibilities:
Making sure that the office is kept in a tidy presentable manner, arranging for necessary repairs/maintenance.
Management of external vendors and suppliers including but limited to the supply of office supplies & office maintenance.
As required visits to the Foreign & Commonwealth Office and foreign embassies around London for document legalisation purposes.
Qualifications & Skills
Proven previous experience of working as a PA at senior level
Possess excellent communication skills (both written and spoken)
Be well-organised, with a good eye for detail and the ability to prioritise tasks
Proven organisational skills - ability to prioritise multiple tasks
Proactive approach to work, pre-empting problems before they occur
Previous experience with is desired but not essential
Proficient in Microsoft office
Compensation & Benefits
An attractive salary & bonus scheme
Career development and financial support for professional development qualifications
Private health care
Monthly company social events
Staff trips abroad
Black tie Christmas party