Personal Assistant

A fabulous opportunity has arisen for a PA to join a prestigious design practice in South West London. This is a 1-year Fixed Term Contract and we are looking for someone available at short notice to interview and start. This hugely successful and prestigious business is looking for an eloquent, intelligent, professional and unflappable Personal Assistant who is excited to play an integral role and make a significant contribution.
In order to make an application, simply read through the following job description and make sure to attach relevant documents.
The role sits within the CEO Executive Office and you will work closely with the team to ensure Founder/Chairman’s business and personal life runs seamlessly. This is a busy and demanding position with full responsibility for managing complex diaries and schedules, arranging meetings, producing agendas and arranging international travel.
This is an ideal position for an individual looking for an ambassadorial role in a creative, agile environment. You’ll be excited to work with Captains of Industry and gain a great insight into the art world.
Duties will include:
First point of contact/gatekeeper
Managing busy and changeable diaries and schedules
Arranging meetings, producing agendas, documents and papers
Arranging international travel and producing itineraries (visas, transfers, booking restaurants)
Public profile management
Correspondence management – read, prioritise and action all correspondence on behalf of the Chairman
Fast and accurate typing - Chairman often composes in long hand requiring accurate transcription
Expenses and invoice management
Undertaking research and project work
Experience/Skills:
1:1 PA support for at least 2 years
Ability to plan ahead and constantly be open to travel plans changing
Attention to detail
Able to work with methodical tracking systems / processes ensuring all requirements on Chairman’s To-Do list are captured and processed
Clear and open communication ensuring seamless knowledge to all support team members at all times
Must demonstrate calm, confident and professional demeanour at all times; particularly under intense pressure
Creative problem solving and solutions oriented
To effectively build relationships
Team player able to work independently and proactively
This role will pay up to £45,000 plus an excellent benefits package including discretionary bonus
Lily Shippen’s business support team are experts in recruiting top secretarial, office administration and business support talent, including Personal Assistants, Executive Assistants, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the United Kingdom, from our offices in London and Manchester, as well as servicing international and remote roles.