Personal Assistant

Talentworx are working with a growing firm, currently with 34 Partners, specialising in the areas of private client, commercial property, renewable energy, farming and agricultural, telecoms and licensing, corporate, commercial dispute resolution, employment and family business. They have offices in Glasgow, Edinburgh, Inverness, Dunblane and Dunfermline.
Do you have the following skills, experience and drive to succeed in this role Find out below.
They are seeking an experienced Personal Assistant, who is happy to get involved in HR duties, to join the Glasgow team on an initial 12-month FTC.
What's in it for you?
Around £28K
Hybrid Working
Pension 7% Firm, 5% Employees
24 Days Al + Public (+ 6 Days to be bought)
Health Shield - Private Health cash pot
Special leave days
Administrative Support duties:
General administrative: General administrative duties including photocopying, scanning of documents, filing, taking messages and sorting and distributing post
Client correspondence: Assisting with routine correspondence and enquiries from clients and members of the public in a timely manner on behalf of fee earners
Diary management: extensive diary management for key partners as well as planning and coordinating key meetings for clients, lunches, dinners, offsites and events led by the firm
Confidentiality: Maintain client confidentiality and legal professional privilege
Key HR responsibilities include:
Supporting the graduate recruitment and summer placement processes including logging, tracking and redacting application forms and contacting candidates
Supporting the annual NQ process – tracking application forms and scheduling interviews
Attending law fairs as necessary
HR projects: assisting with HR projects as required
Reporting: utilising the HRIS to produce accurate reports in a timely fashion
Payroll: supporting the HR department with payroll administration
Monthly pension administration
Updating the HR system
Recruitment: filing and tracking applications and organising interviews with candidates, drafting and sending offer letters and contracts of employment, running inductions for new starters, updating and managing the HR system with new starters and leavers and processing invoices
Training: liaising with training providers, assisting with developing the planning cycle, scheduling courses, paying invoices; coordinating training materials, and circulating training emails.
Any other ad-hoc duties
Desired Skills and Experience:
Previous experience within a personal assistant or secretarial background is essential
Experience within HR is desirable
Excellent IT skills including full MS Packages and experience using MS Excel
Demonstrated knowledge and use of track changes
Working knowledge and confidence in using office equipment such as photocopiers, scanners, facsimiles, etc
Be able to build rapport and communicate positively and effectively with all levels of employees and partners
Be self-motivated and self-driven
Be good at influencing people and look for constructive and positive solutions
Have excellent IT, Excel and data analysis skills and confident in utilising information to support business priorities
Have excellent attention to detail
Proactive with a positive ‘can do’ approach