INSIDE IR35
Location: Filton (Hybrid)
Duration: 12 Month Contract
Rate: �26.39 per hour umbrella rate
Overview:
The role holder:
- Is in a high level Business Support role, working directly with one Senior Executive to provide full Confidential/Executive Assistant support, and may be required to provide specific administrative support to the Executives team.
- Will possess strong communication skills including the ability to handle confidential, difficult or sensitive information/ situations with diplomacy, discretion and sensitivity.
Key Deliverables:
- Provide efficient, responsive, and confidential Executive Assistant support to a Senior Executive, ensuring that the priorities of the Executive are actioned and achieved.
- Organise and summarise papers and reports, conducting additional research where necessary, to ensure that the Executive is in possession of all relevant background information needed.
- Manage all incoming communications (mail, telephone calls and messages); draft responses; redirecting where appropriate; obtaining additional information as necessary.
- Ensure efficient management of the Executive's diary. E.g. schedule appointments, travel itineraries and accommodation requirements, ensuring optimum use of the Executive's time.
- Utilise detailed business and organisational awareness to ensure effective engagement with senior executives and external contacts on behalf of the Executive.
- Will be required to manage and process the Executives expenses/invoices. Including budget management where directed by the Executive.
- May be required to support and/or deliver additional delegated responsibilities on behalf of the Executive e.g. Data lead, SHE, BCM, etc
- May, on occasion, be required to perform ad-hoc project work as directed by the Executive.
Key Skills / Experience:
Knowledge:
- Have experience of providing Confidential/Executive Assistant support to an Executive, or significant experience of providing an administrative service.
- Have experience of building and maintaining effective and professional relationships with senior Executives, and internal and external stakeholders at all levels within an organisation.
- Have a thorough understanding of how to deal with confidential information/issues, and how to record/store this confidential information appropriately.
- Have good understanding of the Company, its structure and relevant procedures.
- Have good knowledge of the key senior stakeholders for the executive are, including having a good awareness/ understanding of the Management/Leadership team.
Skills:
- Developed and strong administrative skills. Including preparation of documentation for review at Business Management Committee/Functional Council meetings, to the required format and standards.
- Excellent IT Skills - Advanced knowledge of MS Office (PowerPoint, Outlook, Word, Excel), able to touch-type.
- Experience of using digital communication mediums.
- Good working knowledge of relevant company IT systems.
- Strong problem-solving skills: Identify problems through basic analysis and recommend underlying issues/causes
- Will problem solve by making judgements based on practice and previous experience.
- Demonstrable SMART (Specific, Measurable, Achievable, Realistic and Timed) time management skill
- Effective communication skills, with the ability to communicate with tact and diplomacy, with all levels of internal and external stakeholders.
- Able to effectively articulate information in a logical and concise way that is appropriate to the intended audience.
- Capable of managing confidential and sensitive information (business and personal) and act with tact, total discretion and sensitivity at all times.