Personal Assistant to Deputy Chief Medical Officers

Source Group are looking for an experienced PA to support and provide efficient and organised administrative support to the four Deputy Chief Medical Officers

Responsibilities:

• To provide a secretarial/administrative service to the four Deputy Chief Medical Officers by providing and maintaining a comprehensive and efficient range of secretarial and administrative duties, enabling the provision of assurance reporting to board and delivery of a high-quality service.


• Work autonomously in respect of their allocated tasks this will require effective planning, organisation and communication and will be responsible for ensuring pro-active and responsive daily management of diary, telephone calls and other correspondence.


• Responsible for ensuring progress on actions are delivered within agreed timescales, both those allocated to themselves but also supporting those allocated to the DCMOs.


• Provide diary management for the DCMO, including arranging meetings and booking appointments on request or based on precedent, giving apologies where appropriate and finding a suitable deputy.


• Prepare agendas from previous minutes, collate documents, and meet deadlines, once agreed.   


• Take minutes when required and type formal minutes from given copy; distribute after approval. Provide other administrative support to a variety of meetings when required.

Requirements:

• Knowledge of filing / record management systems.


• Comprehensive knowledge of Microsoft Office Applications Word and Excel.


• Knowledge of information governance requirements, including the Data Protection and Freedom of Information Acts.


• Ability to work without supervision and meet deadlines with competing priorities.


• An appreciation for competing priorities across the Trust which could impact on the delivery of own personal goals.


• RSA typing/word processing III or equivalent demonstrable experience of word-processing

Contract Length:

• 6-month initial contract, strong chance of extension

Working Hours:

• Monday-Friday, 9am-5pm, 37.5 hours a week


• Potential for hybrid working after training period