Personal Assistant to Chief Operating Officer

Personal Assistant to Chief Operating Officer
'To be the airport for everyone, whatever your journey'
Personal Assistant to Chief Operating Officer£39,000 - £43,000 + £500 Flex allowance, up to 10% bonus and benefits
Are you a Personal Assistant looking for a challenging new opportunity?We are looking for great people who can help us redefine what's possible and support our Executive team.
What is the role?
As a Personal Assistant, you'll play a pivotal role in providing first class support primarily to our Chief Operating Officer and their leadership team. Serving as the central point of contact within the function, you'll be responsible for organising critical tasks and managing deadlines. Collaborating closely with other PA's across the business, you'll ensure highly effective, efficient, proactive, and confidential support. As the interface between executive team members, shareholders, customers, and suppliers, you'll represent both the Company and its interests with professionalism and integrity.
What will you do? (Accountabilities)
Deliver effective diary management including proactive forward planning and rescheduling to ensure time efficiency.
Manage travel plans and itineraries for all UK and overseas travel.
Prepare agendas and documents for meetings and supporting with note taking as required.
Raise and receipt purchase orders, manual payments and company credit card transactions.
Manage expenses ensuring these are submitted for processing according to deadlines for payment.
Support projects within the function and across the Company as required
Participate in monthly PA governance meeting to identify effective working practices and areas for improvement and inputting effective solutions.
Arrange internal and external events as required.
Do you have what we're looking for?
Extensive experience as a PA working with senior level executive members.
Experience dealing directly with Board Members.
Excellent interpersonal skills: easily interact with a large range of people in order to support their executive member in a range of situations.
A proven proactive administrator with excellent organisation, planning and attention to detail.
Experience of producing Agendas, Reports and meeting packs.
Excellent time management skills: the ability to effectively prioritise tasks and meet deadlines.
Ability to work cross functionally across multiple departments.
Demonstrate a flexible and adaptable approach to processes and ways of working with good problem solving skills.
What's in it for you?Our employees tell us that working here is something special and no day is like another. Along with a competitive salary our employees enjoy a range of personal, health and financial benefits, including:
Performance-based bonus scheme
High street shops and restaurant discounts
Healthcare scheme
Life and disability insurance
Professional training to develop
Discounted travel to work schemes
Volunteer days
What it's like to work at London Gatwick?
At London Gatwick, our people are our biggest asset. We want our people to thrive and have the best experience while working with us. We know we are all at our best when we feel comfortable and included.
We are an organisation that places diversity, equity and inclusion at its heart. Our aim; to create a place where everyone belongs and has a voice, and we recognise we all play an important role in our success.
Should you require any reasonable adjustments to be made as part of the application process please contact us directly.
Click apply to begin your journey, your way with London Gatwick.
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