Perinatal Business Support Manager

THIS POST IS FIXED TERM/SECONDMENT FOR 2 YEARS DUE TO FUNDING. IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST. Provide a high level of Business Administration and assistance to the TeamLead and Service Managers within the Health Board's Perinatal Mental Healthservices.Provide leadership and motivate staff to provide high standards of work byacting as a positive role model and mentor.Ensure the accurate and timely reporting of key data as required by thePerinatal Mental Health service to comply with the Local and National requests.Coordinate and ensure service Policies and Protocols are up to date andcentralised.Set up and maintain core databases/spreadsheets appropriate to the service.Demonstrate an effective management style, encouraging and supportinginnovative thinking from staff within the service and other departments.Liaise with external organisations and other Health Boards appropriately asdirected and to maintain accurate business records for the Perinatal MentalHealth service.Main duties of the jobEnsure systems are in place to meet and maintain standards of practice thatconform to the Health Board requirements. Introduce and maintain datasystems that will allow this. Responsibility for planning, timetabling, and undertaking preparatory work for meetings and to provide any necessary documentation, participating by presenting the business issues, risks and needs of the service. Arrange a variety of service and management meetings on behalf of the Team Lead and Service Manager, liaising with internal/external agencies and a variety of disciplines. Act as a filter for incoming calls related to key business areas exercising tact and discretion, also using initiatives on issues which can be dealt with personally and where appropriate redirecting to other senior staff, proactively seeking information and passing on as necessary. Prepare letters, memos and other papers from service meetings and ensure timely circulation across the service. Implement and maintain efficient and workable manual and electronic systems and databases, including electronic filing systems, ensuring files and records are stored and retrieved appropriately.Ensure that information and documentation is provided in a timely fashion and readily available for meetings and discussions, including preparing reports, agendas, minutes, statistics, and other similar documents.About usBeing the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation. As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being. To start your journey with us, and to learn more about what we can offer you please visit: There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.Job descriptionJob responsibilitiesYou will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. The ability to speak Welsh is desirable for this post English and/or Welsh speakers are equally welcome to apply.Person SpecificationQualifications/and or KnowledgeEssential
Appropriate degree level qualification or equivalent experience RSA III or equivalent demonstrable experience of typing plus experience of working in an administrative / business environment Fully proficient in the use of IT software packages including Microsoft365, Word, Excel, PowerPoint, Email, Electronic diaries and Internet Ability to collate, analyse and draw conclusions from data and present reports in a variety of formats
Desirable
Experience of working in partnership with stakeholders Management qualification
ExperienceEssential
Significant experience in an Administrative/Business role Extensive previous experience of working with healthcare Experience of taking and transcribing detailed minutes Awareness of Data Protection and confidentiality legislation Experience of report writing and excellent organisational and planning skills
Desirable
Previous experience of working in Mental Health Service areas
Aptitude and AbilitiesEssential
Excellent organisational, interpersonal, and negotiating skills with an ability to communicate effectively with a range of internal and external personnel. Ability and credibility to cultivate relationships with all levels of staff Excellent verbal communication and presentation skills Ability to work on own initiative with minimal supervision and as part of a wider team Ability to write and present reports and proposals Highly professional, positive approach Awareness of personal and political sensitivities and ability to adapt accordingly Innovative and constructive approach to project management Flexible and adaptable to meet competing priorities Ability to listen to the needs of others
Desirable
Ability to speak Welsh Ability to deal with highly complex and emotive issues.Commitment to developing positive attitudes towards challenges and change Positive attitude
ValuesEssential
Demonstrate PTHB Values Able to prioritise work and meet deadlines Ability to exercise tact, diplomacy, and confidentiality Demonstrate the ability to supervise and motivate staff Ability to train and co-ordinate a team
OtherEssential
Present self in a professional manner at all times Able to work flexibly in line with service need Ability to apply excellent attention to detail and accuracy Ability to multitask and cope with high levels of work
Employer detailsEmployer namePowys Teaching Health BoardAddressThe Hazels Centre, Temple Street Llandrindod Wells LD15HFAny attachments will be accessible after you click to apply. 070-AC057-#####
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