Payroll Officer

Job summaryWorking in a standalone position,the post holder will be entirely responsible for the outsourced payroll and NHSpension scheme arrangements of the practice.Working to the highest possiblestandards, the Payroll Officer will ensure the timely and accurate managementand administration of the payroll and associated benefits in accordance withthe Practices policies, procedures, and external statutory legislation.The successful candidate will haveexcellent Payroll experience. You will need to be comfortable with a busyenvironment, display a compassionate nature and have an excellent eye fordetail.Main duties of the jobEstablish and maintain systems and processes, ensuring that each stage of thepayroll process is actioned correctly, to enable the timely andaccurate delivery of the monthly payroll. Accurate application of occupationaland contractual provisions of payroll. Ensure all statutory forms are sent in a timely manner toPayedoc. Respond to enquiriesfrom internal stakeholders and externalincluding Payedoc, the Accountants, former employees, NHS pensions, PCSE in atimely manner. Ensure appropriate and accurate information is provided to ourexternal andinternal stakeholders. In conjunction with Payedoc, complywith the requirements for Auto Enrolment. Monthly reconciliation ofthe pension elements of the GMS statement. Collate and interpretthe monthly master data report. Generate insights and notify key personnel. Issue various payroll reports as and when required. Undertakereconciliations as required. Gatherand submit the required documentation for the year-end to the accountants. Maincontact for PCSE and NHS pensions teams. Annual preparation of monthlytimesheet templates. Annual preparation andcommunication regarding the Type 2 NHS pension forms and the go to person forall queries regarding these. Undertake work for the HR team asand when required. Comply with all data protection requirements with regards tothe access and dissemination of personal data. Maintain up to date payrollknowledge and comprehensive guidance notes on processing the payroll end toend.About usWould you like to work for an organisation that genuinely caresfor its staff as well as its patients?With 28,000patients, Hedena Health has 3 GP surgeries in the Headington area runningteam-based care, to ensure the best for our patients.Work-lifebalance is incredibly important to us. We are a training practice and thereforefocus on teamwork and training, with a monthly half-day training curriculum,your birthday off each year and an annual staff Away Day in which we oftenfocus on wellbeing. As well as fresh fruit being provided for staff, homemadecakes and goodies are a staple in our staff room! In our recentemployee satisfaction survey, 95% of our respondents agreed that Hedena is agreat place to work!We are nowseeking an enthusiastic and motivated Payroll Officer to join our HR Departmenton a part time basis.Job descriptionJob responsibilitiesResponsible to: HR ManagerDirect report/s: NoneJob PurposeWorking in a standalone position, the post holder will be entirely responsible for the outsourced payroll and NHS pension scheme arrangements of the practice.Working to the highest possible standards, the Payroll Officer will ensure the timely and accurate management and administration of the payroll and associated benefits in accordance with the Practices policies, procedures, and external statutory legislation.Main DutiesOperational ResponsibilitiesTo establish and maintain systems and processes, ensuring that each stage of the payroll process is actioned correctly, in order to enable the timely and accurate delivery of the monthly payroll.Accurate application of occupational and contractual provisions of payroll including, Sick Pay, Maternity Pay, Adoption Pay etc.Ensure all statutory forms are sent in a timely manner to Payedoc, including P45s, Mat B1s, Pension forms, jury summons including opt out and refund requests attachment of earnings ordersRespond to enquiries from internal stakeholders: employees, Managers, Directors and external including Payedoc, the Accountants, former employees, NHS pensions, PCSE in a timely mannerEnsure appropriate and accurate information is provided to our external stakeholders: Payedoc (payroll bureau), and our Accountants and internal stakeholders: including the Finance Manager, HR Manager and the DirectorsPensions - In conjunction with the payroll bureau: Payedoc, comply with the requirements for Auto Enrolment.Pensions - monthly reconciliation of the pension elements of the GMS statementReporting - collate and interpret the monthly master data report. Generate insights and notify key personnel (including, but not limited to, the Finance Manager, HR Manager and Payedoc)Reporting - issue various payroll reports as and when requiredReporting - undertake reconciliations as requiredIn conjunction with the Finance Manager gather and submit the required documentation for the year-end to the accountantsMain contact for PCSE and NHS pensions teamsAnnual preparation of monthly timesheet templates.Annual preparation and communication regarding the Type 2 NHS pension forms and the go to person for all queries regarding theseUndertake work for the HR team as and when requiredComply with all data protection requirements with regards to the access and dissemination of personal dataMaintain up to date payroll knowledge and comprehensive guidance notes on processing the payroll end to end.Attending practice meetings as requiredConfidentiality:In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriatelyIn the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidentialInformation relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive dataEquality and diversity:The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislationRespecting the privacy, dignity, needs and beliefs of patients, carers and colleaguesBehaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rightsPersonal/Professional development:The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include:Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional developmentTaking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.Quality:The post-holder will strive to maintain quality within the practice, and will:Alert other team members to issues of quality and riskAssess own performance and take accountability for own actions, either directly or under supervisionContribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performanceEffectively manage own time, workload and resources.Communication:The post-holder should recognize the importance of effective communication within the team and will strive to:Communicate effectively with all internal and external stakeholdersRecognize peoples needs for alternative methods of communication and respond accordinglyOther DutiesThe above list of duties is not exhaustive and the Payroll Officer may, from time to time, be asked to undertake other reasonable duties, with appropriate training. It is important that all members of staff are prepared to undertake additional or relinquish current duties to maintain service delivery to patients. It is expected that requests from the Directors will not be unreasonably refused.Job descriptionJob responsibilitiesResponsible to: HR ManagerDirect report/s: NoneJob PurposeWorking in a standalone position, the post holder will be entirely responsible for the outsourced payroll and NHS pension scheme arrangements of the practice.Working to the highest possible standards, the Payroll Officer will ensure the timely and accurate management and administration of the payroll and associated benefits in accordance with the Practices policies, procedures, and external statutory legislation.Main DutiesOperational ResponsibilitiesTo establish and maintain systems and processes, ensuring that each stage of the payroll process is actioned correctly, in order to enable the timely and accurate delivery of the monthly payroll.Accurate application of occupational and contractual provisions of payroll including, Sick Pay, Maternity Pay, Adoption Pay etc.Ensure all statutory forms are sent in a timely manner to Payedoc, including P45s, Mat B1s, Pension forms, jury summons including opt out and refund requests attachment of earnings ordersRespond to enquiries from internal stakeholders: employees, Managers, Directors and external including Payedoc, the Accountants, former employees, NHS pensions, PCSE in a timely mannerEnsure appropriate and accurate information is provided to our external stakeholders: Payedoc (payroll bureau), and our Accountants and internal stakeholders: including the Finance Manager, HR Manager and the DirectorsPensions - In conjunction with the payroll bureau: Payedoc, comply with the requirements for Auto Enrolment.Pensions - monthly reconciliation of the pension elements of the GMS statementReporting - collate and interpret the monthly master data report. Generate insights and notify key personnel (including, but not limited to, the Finance Manager, HR Manager and Payedoc)Reporting - issue various payroll reports as and when requiredReporting - undertake reconciliations as requiredIn conjunction with the Finance Manager gather and submit the required documentation for the year-end to the accountantsMain contact for PCSE and NHS pensions teamsAnnual preparation of monthly timesheet templates.Annual preparation and communication regarding the Type 2 NHS pension forms and the go to person for all queries regarding theseUndertake work for the HR team as and when requiredComply with all data protection requirements with regards to the access and dissemination of personal dataMaintain up to date payroll knowledge and comprehensive guidance notes on processing the payroll end to end.Attending practice meetings as requiredConfidentiality:In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriatelyIn the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidentialInformation relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive dataEquality and diversity:The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislationRespecting the privacy, dignity, needs and beliefs of patients, carers and colleaguesBehaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rightsPersonal/Professional development:The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include:Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional developmentTaking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.Quality:The post-holder will strive to maintain quality within the practice, and will:Alert other team members to issues of quality and riskAssess own performance and take accountability for own actions, either directly or under supervisionContribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performanceEffectively manage own time, workload and resources.Communication:The post-holder should recognize the importance of effective communication within the team and will strive to:Communicate effectively with all internal and external stakeholdersRecognize peoples needs for alternative methods of communication and respond accordinglyOther DutiesThe above list of duties is not exhaustive and the Payroll Officer may, from time to time, be asked to undertake other reasonable duties, with appropriate training. It is important that all members of staff are prepared to undertake additional or relinquish current duties to maintain service delivery to patients. It is expected that requests from the Directors will not be unreasonably refused.Person SpecificationQualificationsEssentialEducated to A level standard or equivalentDesirableEducated to degree level in finance or business.AAT qualified or CIPP qualification or equivalent business, payroll or book keeping qualification.ExperienceEssentialPayroll experience minimum of 2 years.Worked alongside a payroll bureau and has a good degree of working knowledge of HMRC requirements with regard to Tax, National Insurance, and Statutory deductions and payments.Computer literate with a good knowledge of Microsoft Office, especially accounting software systems and Microsoft Excel.Working knowledge of pensions, including auto enrolment regulationsAbility to be accurate with data input and analysis, especially when working to tight deadlines.A confident communicator (both verbally and written) at all levels within the organisation.Strategic, forward thinker and negotiator, with a solutions focused approach. Ability to future proof the organization.A dedicated team player but equally a proven ability to work in a standalone position, autonomously.Ability to build and maintain strong networks and relationships, both internally and externally.Ability to prioritise, delegate and work to tight deadlines in a fast-paced environment.Ability to develop, implement and embed policies and procedures.Maintains confidentiality at all times and adheres to the Data Protection and GDPR regulations and principles.DesirableNHS/Primary care payroll experience (2 years plus), including understanding of and communication and processing of information with/ for PCSE.Processed payroll in house including the responsibility for all HMRC requirements with regard to Tax, National Insurance, and Statutory deductions and payments.Advanced knowledge of Excel, to include Pivot Tables and Macros.Working knowledge of the NHS pension scheme, including pensions online (POL) and or implement auto enrolment in a previous organization when the regulations were introduced.Relevant health and safety experience.Able to present complex financial information and lead financial discussions at all ability levels.Experience of successfully developing and implementing payroll projects.Previous payroll management experience (ideally 2 years plus).Ability to drive and deliver change effectively.Working knowledge of applying and being responsible for the Data Protection and GDPR regulations and principles.Person SpecificationQualificationsEssentialEducated to A level standard or equivalentDesirableEducated to degree level in finance or business.AAT qualified or CIPP qualification or equivalent business, payroll or book keeping qualification.ExperienceEssentialPayroll experience minimum of 2 years.Worked alongside a payroll bureau and has a good degree of working knowledge of HMRC requirements with regard to Tax, National Insurance, and Statutory deductions and payments.Computer literate with a good knowledge of Microsoft Office, especially accounting software systems and Microsoft Excel.Working knowledge of pensions, including auto enrolment regulationsAbility to be accurate with data input and analysis, especially when working to tight deadlines.A confident communicator (both verbally and written) at all levels within the organisation.Strategic, forward thinker and negotiator, with a solutions focused approach. Ability to future proof the organization.A dedicated team player but equally a proven ability to work in a standalone position, autonomously.Ability to build and maintain strong networks and relationships, both internally and externally.Ability to prioritise, delegate and work to tight deadlines in a fast-paced environment.Ability to develop, implement and embed policies and procedures.Maintains confidentiality at all times and adheres to the Data Protection and GDPR regulations and principles.DesirableNHS/Primary care payroll experience (2 years plus), including understanding of and communication and processing of information with/ for PCSE.Processed payroll in house including the responsibility for all HMRC requirements with regard to Tax, National Insurance, and Statutory deductions and payments.Advanced knowledge of Excel, to include Pivot Tables and Macros.Working knowledge of the NHS pension scheme, including pensions online (POL) and or implement auto enrolment in a previous organization when the regulations were introduced.Relevant health and safety experience.Able to present complex financial information and lead financial discussions at all ability levels.Experience of successfully developing and implementing payroll projects.Previous payroll management experience (ideally 2 years plus).Ability to drive and deliver change effectively.Working knowledge of applying and being responsible for the Data Protection and GDPR regulations and principles.Disclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.UK RegistrationApplicants must have current UK professional registration. For further information please seeAdditional informationUK RegistrationApplicants must have current UK professional registration. For further information please seeEmployer detailsEmployer nameHedena Health LtdAddress207 London RoadHeadingtonOxfordOX3 9JAEmployer's website
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