PA to Senior Director / Project Secretary

A leading and award-winning architectural practice in the luxury residential sector, has a vacancy for a Project Secretary / PA to Director. They are located in a contemporary office in Chelsea, West London. This is a hybrid role, in terms of it having two different functions, providing a broad variety of work. You will be working alongside a friendly and professional administration team but will be interfacing with the architectural staff whilst supporting a Director.
PA to Director duties include arranging meetings and diary management. You will also act as a point of contact in the absence of a Director. It is therefore essential you present yourself very professionally both on the phone and via written communications. Strong word processing skills are required to produce meeting minutes, reports and schedules. Audio typing skills are also required. In addition, you will assist with expenses and arranging travel and hotel bookings. Experience of using the Salesforce CRM system would be advantageous.
Project Secretary duties include monitoring the Director’s inbox to obtain a good overview and understanding of their projects, enabling you to identify any critical issues. You will be liaising with clients, contractors, sub-contractors and consultants. In addition, you will be issuing information, drawings, schedules, specifications and sketches as well as general document control duties. You will also be required to take responsibility for general administrational duties such as filing, co-ordinating timesheets and researching information.  Due to the level of interaction with the Director in this role, you will be required to work from their office daily.
The ideal candidate will have previous experience in an architectural practice or similar and you will need very strong IT skills. In addition to MS Office, Photoshop and InDesign skills would be highly advantageous. This is a fantastic opportunity to work for a prestigious practice who design very high value residential projects. For more information, please contact Stewart Howl at Tarrant Howl or apply online with your CV to register your interest.