Operations Team Assistant

Operations Team Assistant - West End, Central London - £30,000 to £35,000 Dependant on Experience + 10% Bonus
My client, a leading Student Accommodation firm in London, have had an exciting opportunity arise for an Operations Team Assistant, in preparations for their accelerated growth plans. This is a fantastic opportunity to join an ambitious, thriving, and innovative company that has a promote from within culture.
You will provide exceptional support to the COO by liaising with his direct reports; Operations Director, the Estates Team and Customer Experience Director. You will also be assisting the Head Office Administrative team.
You will be a dynamic and organised individual who can make a success of this pivotal role and work collaboratively across the business spending time around the portfolio sites and at Head Office.
You will be organising and attending meetings for different business teams; taking minutes and following up on actions and helping to support Head-Office with general administrative responsibilities and the effective management of the meeting rooms and spaces.
Responsibilities

• Providing comprehensive secretarial and administrative support to the COO's direct business reports including the Estates, Customer Experience teams to the Operations Director
• Attending meetings, taking minutes, and ensuring all items are documented and actioned
• Circulation of presentations, minutes; drafting and circulation of agendas
• Providing full secretarial support at diarised meetings e.g. Monthly Operations meeting, Health & Safety strategy meeting; Health & Safety Committee meeting
• Managing and coordinating diaries and schedules, for both internal and external meetings on site or in head office
• Drafting correspondence and responding to emails in a timely manner.
• Working collaboratively with the communication exec to produce content and distribute this on the company portal
• Preparing and drafting presentations using PowerPoint as required.
• Supporting with specialist projects/tasks, Health and Safety, Building Safety Acts works
• Helping with the processing of expenses and invoices; working closely with the Accounts Payable function to ensure prompt payment of suppliers and contractors
• Liaising with internal and external contacts to ensure the smooth running of meetings and undertaking full responsibility for all other arrangements; technology set-up (Teams), refreshments, purchasing of breakfast/lunches etc.
• Arranging travel and booking accommodation as required
• Ensure purchase orders, invoices and expenses requiring authorisation by the team are submitted for payment in a timely
• Organising couriers for high importance documents.
• Assisting the EA/Office Manager and Admin Team Assistant at the Head Office with general administrative and house-keeping tasks; managing stationary supplies, maintaining the cleanliness of the office kitchen and meeting rooms, preparing of meeting rooms, distributing of parcels/post to Head Office colleagues, meet and greet visitors
• Assisting with caproate events
• Fire Warden Duties (Training Provided) and Health and Safety checks

Skills and Experience required:

• Proven Office Administration/Office Management experience required
• Excellent organisation skills and ability to multi-task
• Fantastic time management skills and ability to prioritise and 'spin plates'
• Approachable with a can-do attitude and good work ethic
• Strong attention to detail and accuracy
• Excellent communication skills - both written and verbal
• Proactive and solutions-oriented mindset
• Self starter who takes initiative and can work autonomously
• Computer literate in Microsoft Office, with strong Excel skills

Salary: £30,000 - £35,000 depending on experience
Working Hours: Monday - Friday 9am to 5:30pm
Benefits: 25 days annual leave, life assurance, 50% discount The Gym Group, 24/7 Employee Assistant programme, access to headspace wellbeing app, 7% pension contribution, staff parties, training and development, eye care vouchers, Perkbox
For more information, please contact Megan on the Business Support team at Dove & Hawk Property Recruitment.
0208 059 7472

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