Operations Analyst

Responsibilities:
The ideal candidate will have a variety of responsibilities, which will include:
Events coordination
Work with Head of Events to coordinate all aspects of European event planning including venue selection, vendor negotiations, budget management and overall execution of events
Assist with the creation of proposals with detailed cost projections including price per person, setup/admin fees, rental fees, tax, gratuity, etc.
Assist with managing on-site production and clean up for events
Coordinate invitations and onsite registration, and post-event follow-up
Help manage promotional materials by coordinating requirements with graphics department; inventory stock; place orders; verify receipt, etc.
Coordinate planning and booking of travel for non-PJT employees
Ensure accurate and timely budgeting and reconciliation of events
Search for new and innovative events and restaurants that are on brand for PJT.
Conferences coordination
Monitor and manage conference list, ensuring accurate tracking of upcoming conferences
Compile budgets for conferences
Approval of conferences that have been included in in the yearly forecast
Process management
Handle and oversee various operational processes
Expense management: check Workday for outstanding expenses for any upcoming leavers, ensure timely completion by Administrative Assistant professionals
AMEX relationship management across all EMEA and Asia locations
Monthly Uber reconciliation review
Monthly Deliveroo reconciliation review
Onboarding/Offboarding
Lead the onboarding and leavers process for PJT Europe employees
Lead orientation session regarding Operations
Coordinate photographs for senior execs MD and Partners
Set up new joiner accounts for AMEX, Deliveroo, Addison Lee, also G7 where appropriate
Cancel AMEX cards, Deliveroo and Add Lee accounts for any leavers
Complete outstanding expenses for recent leavers (usually just AMEX card refund and one or two other sundries)
Space Planning and Real Estate
Analyze operational data and utilization reports to provide recommendations re. space planning and assist with business decisions
Lead moves and changes - moves plan and communication
Assisting with EMEA office set up projects (ops related items). Collaborate with the business and corporate departments to facilitate project needs
Project coordination - Create presentations and reports relating to project and maintain project documentation
Maintain and track lease database
Vendor management
Ongoing process improvement for vendors Hospitality, Cleaning, Friday food vendors
Assist in budgeting, tracking, and reporting for all vendor
Misc
Serve as the primary point of contact and escalation for inquiries and issues in the absence of the operations manager, ensuring continuity of operations- Approval of out of policy travel- Create and distribute internal office communications
Qualifications and Experience:
A solid education
Advanced MS Office Suite, including proficiency in excel
Previous experience in a finance, operations or a similar role is a plus
Strong organizational skills with excellent attention to detail
Excellent communication and interpersonal abilities
Ability to work effectively in a fast-paced and dynamic environment
Ability to stay calm under pressure and with a “can-do” attitude
Ownership mentality
To be flexible and responsive to changing daily priorities
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