Operations Administrator

Operations Administrator

£24,000 per annum

Peterborough

Pin Point Recruitment are looking for an Operations Administrator to join a manufacturing company based in Peterborough.

As the Operations Administrator you will be responsible for ensuring smooth operation of the site by undertaking a variety of administrative tasks. You most also ensure that high quality customer service and hospitality is provided to both internal and external clients.

Key Tasks:

• Create a welcoming environment and manage reception and hospitality areas


• Operate multi-line telephone system to answer, screen and forward calls and take messages


• Ensure the catering needs of all meetings are met and provide refreshments to all Clients and visitors as required


• Deal with general enquiries providing information to visitors and staff as appropriate


• Various facilities duties as required; this will include meeting room set up, delivery and removal of catering from meeting rooms, mailroom services and security access procedures for visitors and new joiners.


• Contractor management: including sign in and completion of permits to work etc.


• Receive deliveries, sort and distribute incoming and outgoing mail


• Weekly order of groceries supplies – milk, fruit etc.


• Book all Concierge requests: travel arrangements, accommodation, staff collections etc. in accordance with the instructions given


• Invoicing/credit notes; assisting Client Services/Finance in line with month end requirements


• Data input and data capture; maintaining site IT systems as required


• Provide clerical support services to senior staff as requested


• Facilities administration: including maintaining records for key control and staff lockers


• Responsible for internal site communications – upkeep of TV screens and all notice boards

Skills Required:

• Strong general administration experience


• Proficient in Microsoft and Outlook applications


• Strong organisational skills to plan, prioritise and deliver on role responsibilities


• Experience with data input


• Enjoys interaction with clients/staff and providing a high standard of customer care


• Ability to work under pressure and keep calm


• Ability to work unsupervised and on own initiative being proactive in approach to work


• Displays sensitivity and confidentiality all times with first class communication skills


• Willing to be flexible in terms of work allocated

Apply now for more information.