Office Supervisor

Undertake admin duties as directed by the Practice Manager and offer the highest level of customer service to clients and staff and ensure effective supervision of all commensurate responsibilities and tasks. The post holder will also be a keyholder and the principal First Aider and Fire Marshall in the office.
Front of House Supervision and Office Duties

• Comply with dress code as directed
• Ensure an exemplary client experience to visitors at all times
• Ensure that Front of House looks and feels highly professional at all times
• Ensure up to date and authorised literature is provided Front of House
• Meet and greet clients and visitors, take ID and associated documentation
• Telephone Call Handling
• Stationery ordering
• Postal duties
• Coordinate incoming deliveries
• Shopping online for office supplies as authorised by the PM
• Petty cash management & banking
• Local office email management
• Fire alarm testing
• Signing in sheet management and maintenance (H&S & attendance)
• Parking permit monitoring (under guidance of the PM)
• Ensuring first contact sheets available in all meeting rooms
• Processing and archiving of files.
• Requesting and returning archived files from and to the off-site storage facility
• Strongroom Management
• Preparing interview rooms and arranging/ offering refreshments
• Adding ID onto the Management System (SOS)
• Understanding of the legal environment desirable

Employee Administration & Supervisory Tasks:

• Daily office attendance reporting to HR and PM
• Office Inductions for new employees/temps/casuals and locums and appropriate records keeping
• Holiday and general absence record maintenance ensuring all are compliant and up to date
• Coordination of Back to Work meetings/forms for HR Manager and ensuring all are completed and signed by the employee
• Liaising with the PM In relation to attendance and resourcing to ensure adequate support staff resourcing at all times
• Monitoring and coordination of the smooth running of the office and escalating issues to the PM and HR in a proactive and timely manner
• Monitor buildings maintenance in liaison with the PM
• Overseeing the development and tasks of the Apprentice (where applicable) on a day to day basis under the guidance of the PM
• Retain accountability for all tasks during own absence by planning for absences accordingly and ensure suitable cover is in lace during holiday absences

Lovely new offices in Blandford by the river with a restaurant on site.
Salary up to �27,000 DOE.
25 days plus bank holidays plus half a day for your birthday
Mon to Friday 8.30am - 5.15pm with an hour for lunch - 38.75 hours
What you need to do now
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