Office Manager

An exciting opportunity has arisen for an Office Manager to join our support team. You will be responsible for ensuring the smooth running of the office, alongside overseeing and supporting essential office and facilities activities to ensure maximum efficiency. We’re looking for someone who loves interacting with people, is organised and has a keen attention to detail. About you As the Office Manager you will have some experience with working with people and organizing a variety of office related activities. You’ll be personable, organized and have a keen attention to detail.Some experience of customer service is preferred but isn’t essential.What we are interested in:your commitment to welcoming guests and assisting peopleyour ability to stay organized and handle multiple tasks at any given timeyour capacity to clearly and logically solve problemsyour ability to adapt to new thingshave a genuine interest in people and organising facilities and eventsYou’ll also need to be:enthusiastic and motivateda great communicator and collaboratororganised and good at prioritisingfocused and sharp attention to detail.One more thing – research indicates that marginalised groups of people may not apply for jobs unless they meet 100% of the qualifications. We also know that professionals come from manybackgrounds. We value people who bring unique perspectives and new knowledge to our team. If you believe you're qualified, but don't "check all the boxes", please submit an application. What you'll do As the Office Manager you will be responsible for a variety of tasks.Some responsibilities are listed below:meet and greet visitors to the office and direct them appropriatelymaintain the front of house area and ensure it is kept clean, tidy and presentable at all timesanswer, screen and forward phone calls as appropriatehandle various business insurances policies to ensure appropriate cover is in place and policies are renewed on timeorganise company events, conferences, business travel and accommodationbuild positive relationships withinternal and external stakeholdersmaintain the condition of the building/office, and arrange for necessary repairsuse a range of software, including email, spreadsheets, databases, SharePoint and FreeAgentto ensure the efficient running of the businessmaintain online and paper files and records with effective filing systemssupport colleagues with various tasks including administrative and arranging catering for client meetingsdevelop facilities management and office operations budgets for review by the boardcarry out health and safety inductions and office tours with new staffreview and update health and safety policies and ensure they're observedconduct daily, weekly and monthly building checks including fire exits, fire extinguishers, smoke vents, emergency lights and office suppliesarrange regular testing of water, electrical equipment, fire extinguishers, smoke vents, and safety deviceshandle office contracts and ensure they are renewed on timemanage the fire risk assessment and subsequent mitigating actionsarrange first aid and fire warden training staff and monitor when certificates expirework with the finance officer to record office expenditure, review and approve invoices, and manage the budgetDid we mention that we offer flexible working which includes remote or hybrid. We want to make sure our people have the flexibility to be the best they can be. We also offer a fully remote/ virtual recruitment process and onboarding to ensure that we can accommodate as many individuals from across the UK.We believe in rewarding our people for the great work that they do. The benefits we offer include:33 days of leave - that includes 4 statutory days over Christmas and New Year, with all other bank holidays included as regular leave you can take whenever you wantpaid training and development (after 3 months)performance related pay (after 1 year)private medial insurance with BUPA (after 1 year)We want to get to know more about you during our hiring process. We want to understand your motivations and what drives you.Our whole hiring process is done remotely and involves:reviewing your applicationan initial call with our talent team to discuss your application and the rolemeeting team to discuss your skills and your backgroundWe know that a diverse workforce brings with it diverse ways of thinking, fresh perspectives, and new approaches to solving problems. And that benefits our clients as well as our employees. Storm ID is proud to be an equal opportunities employer and we welcome applications from everyone.
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