Office Manager / Receptionist Part Time

Office Manager & Receptionist
London
Up to £40,000 (23k/24k pro rata for 3 days)
Receptionist / Office Manager Part Time
We are seeking an experienced Office Manager Tues Weds Thurs to join a dynamic consultancy team based in Mayfair, London. In this role, you will be instrumental in ensuring the efficient operation of a small but busy office environment. The ideal candidate will be proactive, able to work independently, and adept at managing schedules and coordinating various suppliers. You will also provide essential support to staff and visitors in a friendly and approachable manner.
Key Responsibilities:
Office & reception Duties:
Reception/front door/office phone duties
Meeting and greeting
Handling incoming and outgoing post
Overseeing health and safety protocols
Coordinating recycling efforts
Managing building maintenance
Booking and organizing meetings
Leading ISO audits and compliance efforts
Travel Logistics:
Arranging flights, hotels, and visas
Handling medical needs such as vaccinations
Ensuring compliance with entry requirements
Tender Team Support:
Updating and maintaining CVs and project sheets
Handling administrative requirements, including environmental policies and declarations
Resourcing Support:
Managing staff availability and calendars
Coordinating team events and handling disruptions (e.g., train strikes)
Overseeing the recruitment process, including job postings, scheduling interviews, and organizing the interview process
Requirements:
Proven experience as an Office Manager, ideally in a professional services company
Ability to work independently and manage schedules efficiently
Strong organizational skills to coordinate various suppliers
Friendly and approachable manner to support staff and visitors
Proficiency in Microsoft Office packages
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